Head of Administrative Office Section

In charge of Administrative office section and ensure to archive the annually target; and Support Department Head for GA department operations.

1. Planning:
- Assist Department Head to make and implement annually Department’s plan from time to time;
- Implement and manage the policies, regulations and procedures about administrative work and archives as IVB’s regulations;
- Manage and monitor action plan as assignment.

2. Perform the particular tasks:
- Manage and issue archives as IVB’ regulations: incoming/outgoing official dispatch settlement, stamp management, legal document management, documents storage, document extraction, storage management etc…
- Manage general administration works: notarization, translation, prepare logistic for IVB’s training course / meeting;
- Control of administration management: hygiene, plants and pictures decoration, cleaning at Head Office, etc…
- Manage purchasing activities: implement centralization purchasing of goods/service for IVB’s operating, manage quality of assets purchasing, set up/ develop and maintain the purchasing procedure, synthesize the bank’s bid demand, manage the signed contract …
- Control fixed assets, tools and equipment of IVB as regulations;
- Control admin expenses as IVB regulations from time to time: make budget plan for operating, follow up and instruct to perform procedures of purchasing, payment at H.O, etc…
- Control reception and festivities at IVB;
- Manage Driver team: shuttle service, transportation service, set up norm of fuel and manage vehicles as IVB’s regulations.

3. Employee management:
- Reallocate annual KPIs to staff and evaluate staff performance in accordance with IVB’s regulations.
- Manage and coach to staff under line management

- Male/Female with bachelor’s degree and above in Administrative Management / Construction field or equivalent majors;
- Strong at skills of management, problem-solving and decision making, presentation
- Ability to work under high pressure, adapt quickly with changing and new procedures.
- Creativity in work especially in quickly troubleshooting.
- Experience: At least 04 years-experience in General Administration field and 02 years working in management level.
- English: Fluency with TOEIC 600 upwards or equivalent.

Place of Work: Head Office, 97A Nguyen Van Troi St., Ward 12, Phu Nhuan Dist., HCMC.

** Candidate’s profile includes:
1. Cover letter in English stated position applied for
2. Candidate’s information with attached photo (as per the Bank’s form). Please click on the following link for getting the form: https://www.indovinabank.com.vn/downloadfile/TTUV_en.doc
3. Copy of Bachelor degree; transcript of academic record, certificates of foreign language; Computer certificate; Other short-term certificates.

- The wage agreements in interview.
- Insurance and Paid-leaves as required by Labor Law.
- Able to work in an active and professional working environment.

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