Warehouse Control & Admin Executive (Work At Ha Noi, Competitive Salary)

Department: Warehouse
Report to: Warehouse Supervisor & Finance Manager

WORKING LOCATION: HA NOI OFFICE (Suite 201, 2nd Floor, 14 Lang Ha, Thanh Cong Ward, Ba Dinh District, Hanoi)

ACCOUNTABILITY:
• To be responsible for maintenance of the supply chain, this is to ensure a proper and on-time order & delivery of our products.
• To coordinate for a proper and cost efficient of handling – warehousing and delivering our products.
• To ensure no discrepancy between physical stock count & stock data in system.
• To handle administrative tasks to ensure office’s smooth operation.

KEY ROLES & RESPONSIBILITY:
A. Warehouse Control
- Propose and maintain a process for logistics operation, including proper handling, storage and delivery.
- Be in charge of stock related reports with 100% corrective data provided like daily product / inventory status, monthly product expiry date report, etc.
- Warehouse and stock management to match with local and global standards.
- Stock planning and follow up deliveries to Vietnam. This is to coordinate to have product at the right time and right quantity.
- Weekly and monthly stock allocation properly to other branches / offices.
- Review and prepare Logistics reports, sales delivery, Logistics cost.
- Support, follow up and execute custom clearance works.
- Strictly follow up product expiry dates with FIFO compliance (First come First Out) to minimize write-off values as the range accepted.
- Closely work with local transportation counterparts to keep products delivered in good & safe conditions.
- Any other responsibilities that may be assigned from time to time by Warehouse Supervisor and Finance Manager.

B. Admin
- To be responsible for the general administration of the office which includes administering services such as office cleaning and maintenance, telephone & internet fee, taxi, stationery order, courier service, etc.
- To check, confirm debit note of services and collect bills/VAT invoices.
- To prepare documents for payment procedures.
- To be responsible for working with local government agencies when required.
- To source and procure all items require for the operations of the company. This includes negotiation with suppliers, vendors, contractors, etc. professionally to achieve best value for all company purchases.

PERFORMANCE MEASURING KPIs:
• Order fill rate should be achieved and maintained in the range of 99.5%-100%.
• No out-of-stock for top 10 SKUs with right schedule to repeat purchase order from HQ & custom clearance on time.
• No shipment storage penalty due to not-well-prepared clearance procedures.
• Daily product stock reconciliation for both system and physical count-check.
• Timely stock transfer to other branches / offices as approved by Warehouse Supervisor and Finance Manager.
• Monthly / quarterly and yearly write off projection.
• Be responsible and good office management.

BENEFIT:
- Salary: Competitive.
- Full payment during the 2 months probation.
- Annual salary review based on employee's performance and contribution and another salary review in a year for employees with really excellent performance.
- 13th salary based on company's salary policy.
- Other normal benefits: social, health and unemployment insurance followed the regulations.

• University degree in related course.
• Minimum 2 years of relevant experience preferable on Logistics/ Supply chain practice.
• Good communication in English.
• Good ability to use various software packages.
• Good supply chain & stock management skills.
• Customer/ Supplier relations management.
• Good Operational procedures and stock planning.
• Experience in customs clearance is an advantage.
• Be honest, integrity and compliant.

- Competitive Salary
- Full payment of social insurance
- Full payment during the 2 months probation

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