Vietnam Operation Manager in HCMC

Responsibilities:
- Point person for B2Link Vietnam office
o Monitor office maintenance, mailing, shipping, supplies, equipment, bills and errands
o Coordinate with IT department on all office equipment
o Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time
o Provide general support to visitors
o Manage HQ sales/marketing team members business trip schedules, logistics and meeting appointments as necessary
o Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers
o Responsible for implementing office policies by complying local regulations and HQ policies

<Sales support>
o Ensure all necessary documents for sales activities of Vietnam office to be prepared on time by liaising with HQ sales managers
o Responsible for the brand registration process in Vietnam market
o Monitor local policy and regulation in regards to beauty, cosmetics and consumer products to apply them to the company’s sales practice

<B2B Website operation>
o Online B2B trade platform operation for buyers in Vietnam or Vietnamese buyers in other countries, assisting main operation team in HQ
o Customer service for buyers to help them use the online B2B trade platform efficiently
o Report issues with the platform to HQ operation and development team to enable HQ to upgrade the platform’s functions and features

- Proven office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication skills in English
- Strong organizational and planning skills
- Proficient in MS Office
- Knowledge of accounting, data and administrative management practices and procedures
- Knowledge of clerical practices and procedures
- Computer skills and knowledge of office software packages

- Insurance

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