[Urgent] Pmg Document Controller - Metro Hanoi CP 06 Project

We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.
Well established in Vietnam, Alstom has completed several projects both in mainline and in urban transport solutions successfully in the country. In January 2017, Alstom as leader of a consortium, signed a contract with Hanoi Metropolitan Railway Management Board (MRB) to supply a metro system for Hanoi metro line 3. This is the first integrated metro system contract for Alstom in Vietnam.

Roles & Responsibilities
• Support the Consortium Document Control Mgr team in the implementation of the Consortium Project Documentation Plan. Make sure those rules are understood and respected by each Consortium Stakeholder Project Management team member.
• Respect the proper functioning of the department of Documentation.
• Respect document control actions assigned such as:
- Prepare and follow incoming and outcoming correspondence for the project. Ensuring delivery, receipt and timely distribution of correspondence
- Coordinate the actions of the participating entities in terms of on deliveries, communications and other internal and external requests.
- Register and update the necessary documentation, according to the processes and documents exchanging in the database: Mezzoteam
• Make sure internal validation of documents is done and perform the subsequent validation process before submittal to Customer/Engineer.
• Respect the process of exchanges of internal and external documents.
• Contribute with Consortium Doc Control Manager in alerting the Consortium Project Management team about next milestones related to documentation deliveries.
• Contribute with Consortium team in ensuring Consortium documentation recording in the Electronic Documentation Management System (Project Library, Documentation and Correspondence).
• Contribute with Consortium Doc Control Manager to provide documentation reporting and indicators to, Project Director, Consortium Partners- Project Management and prepare any reports according to the needs of the department.
• Perform documents storage as defined during Project life and documents archiving at the end of the Project
• Be accountable for control of hardcopy records
• Generally speaking and according to the guidance and objectives given, contribute to the Consortium Doc Control Manager responsibilities

Technical Knowledge / Experience
• 3 or more years of documentation control experience,
• Aconex and Mezzoteam experience
• Excellent Vietnamese & English communication skills (oral + written)
• Competency in Microsoft Excel (Macros, Functions, Graphs & Statistical Analysis will all be an advantage)
• Reporting skill

Behavioural Skills / Competencies
• Demonstrated ability to deliver under pressure
• Committed and dedicated to deliver
• Team spirit
• Rigour
• Organisation skills and good management of priorities
• Target and delay respect
• Follow ASY Discipline and Processes
• A good working relationship,
• Ethical behaviour

Job Location
Based in Hanoi (Vietnam)

*** Benefits:

•Working officially ASAP
• Professional working environment
• Opportunity to learn advanced technology and develop career
• Competitive salary
• Training program overseas
• Year-end / Project Bonus
• Company trip
• Business trip allowances …

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

- Wage agreement
- Training opportunities
- Professional, dynamic working environment

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