Student Activities & Events Officer

Due to the expansion of the British University Vietnam, Hanoi, we are recruiting:

Job title:                            Student Activities & Events Officer

Report to:                           Student Experience, Placements and Alumni Manager

Job Objectives:

The Student Activities & Events Officer is responsible to support management and operations of Students’ Extracurricular activities, Student clubs and associations, and social events. He or she is to liaise with the Student Experience Manager on all activities and events to ensure the smooth and efficient operations and maximise the engagement of students to BUV Events and Clubs & Societies to build a strong student community and network. The position is also responsible to provide an excellent customer service to our students, provide consultation and training where necessary, and actively engage with external organisations to bring outreach opportunities for students. The role is subject to change depending on the needs of the University

Key responsibilities:

Events and Student Activities

-Prepare, organise and execute annual extracurricular activities, student’s events and competitions in accordance with the approved academic calendar for BUV students community
-Plan, coordinate, manage and oversee various student activities, events and functions, including students-run, Department-run or external events
-Manage, advise, consult all students’ clubs in operations (establishment, member recruitment, administration, board of management, weekly meetings and activities…) as well as planning events and implementation
-Provide advice and training where necessary to students’ societies and clubs when there are any event and project proposal, review students’ proposal and funding request to make sure students are supported but strictly follow the policies and procedures
-Organise and oversee a number of extra-curricular classes and short courses to equip students with more language skills, hard skills and well-being enhancement
-Plan and conduct talks and workshops, contact guest speakers if necessary and prepare logistics for workshops and events on topics related to necessary soft skills and personal development
-Coordinate and liaise with external organisations interested to provide services and organise various promotions or events for the students in the University or seek for sponsorship and support from SE Department
-Maintain an accurate and updated database system related to student extra-curricular activities.
-Act as point of contact to the Students Association Committee, clubs & societies of the University whenever required and ensure that the programmes and activities meet the needs of the student body
-Ensure timely responses and excellent customer services to a variety of written requests from students, parents and partners for information relating to students’ and social activities via telephone, correspondence and/or electronic mail
-Ensure accurate and timely update of information about students’ activities, achievements, awards and highlights of BUV events via Website, Facebook and Notice Boards.

Others

-Assist the department to build a strong network with Alumni via organising and engaging in networking events, periodically events for alumni and support annual alumni dinner
-Update the report to SE Manager on all students’ activities, social events and sponsorship/cooperation and developments on a weekly basis
-Ensure that all activities organised adhere to established policies, procedures, rules and regulations related to student activities and affairs
-Participate in the implementation of policies and procedures for extra- curricular activities and events
-Assist to manage the expenditure within the approved budget
-Assist manager in preparing periodic reports and newsletter updates for Management and the University
-Assist the Academic/SE Department in other areas when the need arises

Job Requirements:

-Vietnamese national
-Must be a graduate from a reputable university, preferably in Business, Marketing, Event Management. An international education is an advantage
-PR and Event organising experience
-Experience in coaching, training the young students and empower them to reach their potentials
-Candidates who have prior experience in students activities in University’s bodies will have advantages
-Strong problem solving and analytical skills
-Excellent spoken and written English
-Good in project management, planning and particularly in execution
-Excellent communication, interpersonal, time management, and organisational skills
-Flexibility and cultural awareness
-Computer literacy in MS office applications (Word, Excel, Power Point, Outlook)
-Ability to use professional camera and use of design software will be preferable

COMPETENCIES

-Result-driven
-Detail-oriented
-Proactive and dynamic
-Customer-oriented with professional demeanour

- Competitive salary and bonus
- 24/7 Accident and Health Insurance
- Friendly working environment

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