Sourcing Merchandiser

Position Summary

- Analyzes customer needs, provides appropriate procurement plans, and is responsible for the overall direction, coordination, implementation, execution, control and completion of sourcing projects, ensuring consistency with customer expectations as well as company commitments and goals.
- Will be based in CID Resources office in Hanoi, Vietnam (CID Resources is BAMKO’s sister company under the Superior Group of Companies corporate umbrella).


***Main Duties

1．Quote
1.1 Analyze customer needs and communicate with US counterpart to clarify all specific product requirements of customers.
1.2 Source multiple factories for quotation.
1.3 Obtain available samples according to the client’s requirements.
1.4 Complete cost breakdown and conduct price negotiation
1.5 Coordinate with other departments such as QC, testing, and logistics for all-in cost

2. Sampling
Coordinate with the factory to complete an initial product sample that meets the customer’s design and requirements.

3. Order Management and Control
3.1 Confirm the order details with the US PM, including but not limited to product requirements, materials, sizes, prices, quantities, customer expectations, delivery timelines, etc.
3.2 Coordinate factory audit with the audit team and assist with audits as needed.
3.3 Hold the Product Evaluation Meeting with the QC and Testing Teams, and help to define the production requirements and quality standards.
3.4 Coordinate legal documents with the factory (Standard Purchase Agreement, Non-Disclosure Agreement, etc) and assist with contract disputes.
3.5 Coordinate with the Quality Control department to implement BAMKO and the client’s quality standards and to schedule QC inspection. Ensure that DUPRO and Final QC inspections are scheduled for every production and the product has passed QC inspection before shipment. Highlight any issues to BAMKO QC Manager and the US team. Travel to the factory during production to assist with QC and/or do QC inspections if needed.
3.6 Coordinate with the Product Testing team to schedule product testing (PP and production). All product must pass product testing before shipment. Communicate any issues with the US team.
3.7 Constantly manage the production schedule and coordinate with the US PM and factory to make sure shipments are on time.
3.8 Visit the factory periodically to monitor the production and help to identify and resolve issues.
3.9 Help to foresee risks and proactively find solutions to solve the issues during production.
3.10 After testing has passed and QC inspection was passed, work with the logistics team to ensure that the shipment is shipped out on time and will delivery per the client’s required in-hands date.
3.11 Coordinate all production sample requirements.
3.12 Be the primary negotiator with the factory for all issues and always keep BAMKO’s interests ahead of the factory’s interests.
3.13 Arrange and follow up for payment to the suppliers.

4. Supplier Management
4.1 Strategically source new suppliers for a various array of products.
4.2 Attend trade shows to find qualified vendors.
4.3 Populate and maintain the vendor matrix.
4.4 Arrange supplier visits to vet new suppliers, arrange supplier audits, and to introduce BAMKO and our policies to the supplier. After each visit, make a factory visit report and send to the GM, DM, and US counterparts.
4.5 Input and upload supplier related information and audit results in the system and help to maintain and improve supplier database.

5. Communication & Teamwork
5.1 Be the communication bridge between the Vietnam vendors and US PMs.
5.2 Communicate daily with the Divisional Manager to update and get advice for open projects.
5.3 Work with Testing, Quality, and Logistics to ensure all production activities are completed in a timely manner.

5.4 Openly communicate any issues to DM, GM, and US PMs.

6. Core System & Reporting

6.1 Use the company’s internal system (Core) for daily operation of quotes, orders, and all related activities. Keep the system updated on time with the most current information.
6.2 Update time tracker daily in Core.

7. Cost Control
7.1 Accurately calculate the all costs, such as product cost, logistics cost, manpower cost, testing cost and so on.
7.2 Control expenses in the production process and minimize unnecessary waste.

8. Customer Service
8.1 Get product feedback from customer and communicate the feedback to the supplier.
8.2 Help to negotiate with the suppliers when there is a complaint from the customer and help to resolve the issues.
8.3 Receive customers and colleagues and travel with them to the factories and help them during their trips to Vietnam.

9. Be Efficient：Operate in an efficient manner in order to optimize use of company resources. Efficiently complete your work and efficiently use all company resources (QC, Testing, etc)

10. Other: Complete additional tasks as assigned by the General Manager, Divisional Manager, and US PM

1. Education：College Degree

2. Experience：5 years or above working experience for foreign trading company or factory.

3. Skills:
a) Fluent in English and Vietnamese
b) Able to use computer system and Microsoft office, and competent in using our internal website system (Core).

4. Competencies：
a) Use critical thinking and have outstanding problem-solving skills.
b) Outstanding planning and organizational abilities.
c) Be a decision maker that can operate independently.
d) Be a team player with excellent communication skills, a possess the ability to lead and influence others.
e) Be an outstanding negotiator.
f) Know how to effectively manage and resolve conflicts.
g) Adapt to new tasks and environments and be able to manage stress.

5. Job Location and Business Travel:
a) will be based in the CID Resources office in Hanoi, Vietnam. The employee will follow all HR employment policies of CID Resources. CID Resources is BAMKO’s sister company under the Superior Group of Companies corporate umbrella.
b) Must be able to travel to the factories 50%-75% of the time. Most travel will be in Vietnam, but other SE Asian travel may be necessary.
c) Periodic travel to BAMKO’s Guangzhou, China and/or BAMKO’s USA offices will be required.
d) Training will be conducted in BAMKO’s Guangzhou office.


6. Reporting Structure:
a) The employee will directly report to Alice Xian, Divisional Manager, who is located in our China office.
b) For HR matters, such as attendance, time off, and other matters, the employee will need to communicate to the CID Resources office manager and to the Divisional Manager.

7. Others:
a) Have a mature and open mind.
b) Honestly and integrity are a MUST and the interests of the company must be kept above all others. BAMKO has a strict no-bribery policy and no gifts or money, no matter the size, can be accepted by any employee or an employee’s proxy. Bribes, gifts, and/or money are never allowed to be given to or accepted by anyone.
c) Possess a sense of responsibility, have passion for foreign trade and projects, be willing to take challenges, and continually learn to improve yourself.

***Salary: $ 600 - $ 1000
Working hours: 8:30 to 17:30
Leave all Sundays and 2 Saturdays / months
Holiday holidays according to state regulations

***Benefit:
- Have full social insurance on the main salary
- Enjoy a lunch allowance
- Enjoy the 13th month's salary
- Rewards for holidays
- Periodic salary increase
- Excellent individual award
- Annual company calendar

- Salary 600$-1000$
- Working hours: 8:30 – 17:30
- Holiday Bonus based on company performance

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