Shipment Assistant

This announcement is for a trainee level.
The position is also advertised full performance level
Please see the ANNOUNCEMENT NUMBER 2018-64, for reference

U.S. Mission Vietnam U.S. Embassy in Hanoi
Announcement Number: Hanoi - 2018 - 64(T)
Position Title: Shipment Assistant
Opening Period: December 18, 2018 through January 2, 2019
Series/Grade: FSN 905-6
Salary: US$9,276
For More Info: Human Resources Office

Who May Apply: For USEFM - FS is FP-8; US$38,468(Starting Salary). Actual FS salary determined by Washington D.C.

Open-to: All Interested Applicants / All Sources

Security Clearance Required: Local Security Certification or Public Trust

Duration Appointment: Indefinite subject to successful completion of probationary period.

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Hanoi is seeking eligible and qualified applicants for the position of Shipment Assistant in its General Services Office (GSO).

The work schedule for this position is:
• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: Under the supervision of the Customs and Shipping (C&S) Supervisor, the incumbent of this position will be responsible for obtaining, negotiating and evaluating vendor quotes and making recommendation to the C&S Supervisor and GSO. Using the Integrated Logistics Management (ILMS) software system, the incumbent will create Government bill of lading (GBL) as a booking for the assigned mover, and manage local packing and transportation/shipping services for over 30 ICASS entities in Hanoi with over 250 incoming and 150 outgoing shipments per fiscal year. The incumbent will make GBLs adjustments following completion of service and tracks bookings for monthly payments. She/he will review the list of movers serving the Embassy annually and consults the C&S Supervisor and GSO on renewing Standard Tender of Service (STOS) contracts.

Qualifications and Evaluations

Education: College or University studies is required.

Requirements:

EXPERIENCE: At least two years of experience in the logistics field is required.

JOB KNOWLEDGE: Must have:

• Good working relationship with local packing and transfer companies, shipping agents.
• Thorough knowledge of Vietnamese Laws on all aspects of duty fee exemptions on imported personal effects, vehicles, supplies, furniture; GVN expediting policies at airport for VIP visits: visitors’ eligibility for waivers of security screening and passenger departure tax, VIP customs/immigration.

Evaluations:

LANGUAGE:
Level 4 (Fluent) Speaking/Reading/Writing English is required. (This will be tested.)
Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: Must have:

• Organizational skills;
• Excellent MS Excel and MS Word skills;
• Ability to work independently and as part of a team;
• Excellent interpersonal and negotiating skills.


Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Hanoi may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

How to Apply: All candidates must be able to obtain and hold a Local security or Public trust clearance. Applicants must submit a Universal Application for Employment (DS-174) which is available on Embassy’s Web Site.

To apply for this position, applicants should electronically (or otherwise) submit the documents listed below via VietnamWorks

Required Documents: Please provide the required documentation listed below with your application:
• DS-174
• Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)
• Residency and/or Work Permit (If you are not Vietnamese Citizen)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Hanoi.

- Attractive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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