Senior Office Admin Executive

WHAT YOU WILL DO

Office Supplies

- Ensure the operation and quality of office machinery including photocopier, scanner, fax, main office phone and deal with suppliers when needed.
- Ensure the operation and quality of utilities including drinking water and machine, coffee machine, fridge, microwave and dealing with suppliers when needed.
- Order snacks and beverages.
- Check the need and ensure the availability of stationery.
- Estimate and request the monthly payment for office supplies.
- Take care of minor office maintenance. Contact the building service team for any issues with lights, electricity, air conditioners and safety.
- Supervise the tea lady's work, ensure the quality of office hygiene, cleanliness, tidiness, and the quality of snacks and beverages.
- Arrange the seating place for people working in the office; ensure the seating map is updated and published.
- Manage the use and inventory of working desks, drawers with keys, chairs, meeting rooms, and pantry.

Travel services

- Be the admin for the company's Grab account, supervise its uses follow management approvals, and process the monthly payment.
- Work with agencies for airline-tickets, accommodation, travel insurance, and visas.
- Arranging air-port pick-up service, dinning reservations and outing trips.

Reception

- Greet and take visitors' sign-in/sign-out
- Receive phone-to-office calls and take messages
- Handle incoming and outgoing post mail
- Manage the office access of employees, outsourcers, and visitors; ensure the access permissions are compliant with the security & safety policies; ensure the access log is kept, backed up, and the access report is submitted upon management's request.

Others

- Support in organizing company parties and events
- Follow the coaching and functional job assignments by the Finance & Admin Manager

WHAT YOU NEED FOR THE JOB

- At least 3 years of experience in similar jobs
- Ability to work independently
- Demonstrated strong organizational skills, including time management and ability to prioritize and manage a range of tasks pro-actively
- Good communication skills, both written and oral in English and Vietnamese
- Experience in large/multinational work environments, IT industry or working with expats is a plus
- Strong skills using Microsoft Office Suite

- Private health care package
- Good annual leave policy
- Team entertainment activities

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