Senior Finance Officer (C&C)

ROLE PURPOSE:
In collaboration with and under the supervision of the Finance Manager/Director of Finance and Support Service, to ensure that the financial policies and procedures, control and system are followed/ implemented properly in accordance with Save the Children, donor regulations and government laws. Support managerment to sure that effective financial control and mechanisms are in place and work well to safe guard the financial assets as well as reputation/ profile of SCiV. In consultation with Finance Manager to ensure all sub-grants are well manage and build capacity for SC staff and partners on all matters related to financial management particular in control and compliance.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:
Reports to: Finance Manager
Staff reporting to this post: Finance Officers, Finance Assistant, Finance Intern
Budget Responsibilities: N/A

KEY AREAS OF ACCOUNTABILITY :
Key accountabilities
The following are the main accountabilities:
Financial Accounting
- Verify all programme and office advance/Payment expenses, ensuring they are processed on time and in line with SCI and donor financial requirements;
- Ensure payment requests which are paid on behalf of other SCI offices to be processed on time;
- Ensure transactions in the system posted by other SCI offices are accounted correctly to SCI Vietnam expenses;
- Strictly follow up SCI financial calendar, ensuring that all needed expenses in the period are posted to FMS before soft close, leaving the time between soft and hard close only for reviewing, checking and doing necessarily required reallocations;
- Notify awards’ ending date to relevant staff members well before hand so as to ensure payment/expenses of those awards to be submitted to finance team in due time.
- Ensure expenses of awards closed in the period to be posted in due time.
- Ensure cash book to be updated and bank reconciliation to be done in due time before the month end date and petty cash is counted and reconciled;
- Ensure the review of transactions in Shared SOF to be done before hard close
- Ensure advance, receivables payables to be clear in due time in line with SCI procedures.
- Ensure all balance sheet accounts are reconciled well before the hard close
- Conduct periodical finance visit to partners in due time and ensure compliance is well followed by partners;
- Verify partners’ financial reports and partners’ advance as per Schem of Delegation.

Cash Forecast/Banking and Cash Management
- Help FM to prepare cash request which is to be sent to ARO in due time on monthly basis;
- Help FM to ensure CO cash balance being within the allowed limit on montly basis;
- Help FM to secure urgent cash request from ARO in due time

External and Internal Audit
- Develop audit ToR and be involved in audit selection process in case of external audit;
- Participate in pre-meeting and exit meeting with Auditors;
- Facilitate the audit conducted at the SC Office and partners office (if required);
- Draft responses to auditors’ findings;
- Implement and follow up the implementation of auditors’ recommendations.

Capacity Building
- Provide finance induction training to new SC staff;
- Support FM in the update of the induction training package when needed;
- Support FM in the update of partners' training package when needed
- Back up team members to provide refresh training to partners when necessary.
- Coordinate and develop plan for finance training to partners enabling them to follow well SCI and donor rules and regulations;

Reporting
- Support FM in preparing MFR, MCC on monthly basic
- Support FM in preparing Year End Return

Other Compliance Tasks:
- Verify and approve supplier ID and sub-grant IDs to be posted to the Agresso
- Ensure PITand Social Insurance is declared and paid in due time in line with Governmant regulations
- Ensure the reconciliation between TIM and Agresso is done correctly and in due time and the issues if any is brought to the attention of FM in due time.
- Work closely with the Admin and Logistic Coordinator to ensure that procurement policies and procedures are followed
- Approve timesheets for supervisees on monthlly basis in due time.
- Immediately inform the Finance Manager and Finance and Support Service Director if any irregularities are detected in financial operations
- Maintain a comprehensive filing system of finance records for easy access when necessary;
- Coordinate and ensure partner assessement are conducted and before signing the sub-grant with partners.
- Take part in the process of updating partner’s guidelines when needed

Working contacts
- Internal: Finance Manager, Finance and Support Services Director, SMT, Programme and Finance Staff
- External: Government Agencies, INGOs, donors, suppliers of goods and services

BEHAVIOURS (Values in Practice)
Accountability:
• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS
• Bachelor’s degree in finance or relevant subject, MA is preferable

EXPERIENCE AND SKILLS
Essential
• At least 7-10 years experience in financial management, preferably in international organizations, INGOs and/or bilateral organization
• Solid understanding of Vietnamese government system and international development arena
• Good financial management skill
• Have strong sense for compliance
• Having hand-on experiences in working with different accounting software
• Proven knowledge and skills in staff management
• Good problem solving and negotiation skills
• Excellent interpersonal, communication and teamwork skills
• Excellent prioritization skill and ability to coordinate a variety of work activities
• Fluent English speaking and writing skills
• Proven commitment to children rights and equality of opportunity
• Good computer and IT skills

Desirable
• Knowledge of Vietnam development issues and NGO networks

Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Company Policies
- Professional and active working environment

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