Senior Events Coordinator

THE ROLE

The Senior Events Coordinator is responsible for coordinating logistics for RMIT University Vietnam major events; This role is responsible for the production and delivery of event items and services, management of event-related documents, and activities. This position requires an excellent manner of communication across a wide range of stakeholders with regards to logistics and onsite coordination to ensure of the successful and consistent delivery in adherence to university event policies and guidelines.

KEY RESPONSIBILITIES

Event Management

Plan, manage and monitor event materials and items of university events by developing concepts and materials, planning and monitoring production schedule, coordinating with vendors and supporting departments to facilitate the delivery and usage.

Responsible for planning and managing all event-related contracts and procurement documents from drafting, negotiating with service providers on commercial terms, seeking review, endorsement and approval, finalisation and liquidation, deposit and payment follow-up. Work closely with Legal and Procurement teams to streamline the procurement and contract processes.

Lead independently small-scaled events from beginning to the end and/or responsible for managing key areas of event management across complex projects such as Carnival Day, Graduation Ceremonies.

Manage and address all event inquiries sent to Events Mailbox with regards to facilitating externally-hosted event requests in a timely and professional manner, raising inquiries with the relevant internal stakeholders for review and endorsement, and communicating the University’s decision to event owners as well as following up with RMIT event coordinators.

Manage the University Events Calendar by updating events organised by all departments across the university to ensure event information is up-to-date and accurate.

Provide logistics support in university events organised in other locations as requested.

Gifts and Premiums Management

Manage VIP corporate gifts and premiums for the University by developing gift categories, vendor sourcing, sample collection, and budget estimation.
Be responsible for gift concepts, design, production, distribution and stocking.

KEY SELECTION CRITERIA

Bachelor degree in relevant disciplines
At least 3 years of experience in a similar role focussing on organising and coordinating a diverse range of complex events.
Experience in managing event logistics procurement and production regarding scheduling, printing, vendors, prices and transportation.
Highly organised, detail oriented and able to handle multiple projects simultaneously in a fast-paced environment
Excellent customer service ethic with high expectations of quality
Excellent verbal and written communication skills to various stakeholders at different levels in public and private sectors
Demonstrated ability to work independently and as part of a team

BENEFITS

Unique opportunity to work within a multi-lingual, multi-cultural environment with creative and innovative committed colleagues.
Attractive salary package with base salary starting from VND 20,800,000 VND gross per month
Meal allowance VND 680,000; Clothing allowance VND 416,000 gross per month
13th month Tet bonus
Private premium medical insurance
20 days annual leave, 10 days sick leave per annum
Education fee support for staff dependents after a qualifying period

ENGLISH PROFICIENCY REQUIREMENTS

If English is not your native language then you will be required to demonstrate a minimum English language proficiency standard at a BULATS Intermediate level (BULATS score 65), equivalent to IELTS (General) 6.0. RMIT Vietnam will require you to complete a BULATS test to assess your level of English before an offer of employment can be made.

HOW TO APPLY

Click on the ‘Apply Now’ link. Applications close on 17 February 2019
http://careers.rmit.edu.vn/vn/en/job/573022/senior-events-coordinator

- 20 days full paid leave a year

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