Senior Asscociate Secretary & Administrator

We are pleased to invite ambitious and highly motivated Vietnamese candidates to apply for Secretary position in our Hanoi office.

The successful candidate will provide administrative support to Partner/Consulting team in Hanoi office. You will be expected to have excellent organization and communication skills.

Key Responsibilities:

1. Business planning and management
• Assisting partner in sales and delivery performance management by using different reporting systems
• Assisting partner in annual/quarterly/monthly business planning, keep track of agreed plan and follow up with PIC to ensure timely and quality completion of tasks/actions assigned to them
2. Business support
• Enforce discipline and data quality within department on all systems (Salesforece, iPower, Workday etc) to ensure information accuracy and timely reports
• Maintaining filling for all legal documents, contracts, project documentation, proposals to ensure completeness, confidentiality and integrity of documents
• Assisting in creation, formatting, translating, printing, sending and tracking business documents, such as business communication with clients, partners, proposals and bidding documents, letter of engagement. Ensure the quality and consistency in formatting, compliance with PwC branding guideline and standards
• Manage the firm's databases/systems related to client information
• Perform and manage all the tasks related to client account maintenance such as client codes, job codes, billings, payment follow up etc for the department
3. Administrative support
• Arrange travel and accommodation, provide immigration support to both in-bound and outbound business trips for the department
• Supporting department in business expense claim
• Provide support as and when needed on ad-hoc assignments.

University degree with major in English, Business Administration, Economics
· At least 5 years experiences as Secretary or Personal Assistant
· Good knowledge of administrative and clerical procedures
· Proven experience of producing correspondence and documents
· Good communication skills in Vietnamese and English
· Good interpersonal skills
· Good organizational and time management skills
· Attention to details, meticulous and customer oriented
· Hard working, good team player, supportive, proactive, initiative & reliable
· Excellent analytical skills with an eye for details.
· Proficiency with Microsoft applications (Word, PowerPoint and Excel);

- 13th payment, Performance bonus
- Premium healthcare plan
- Outing trip, company trip

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