Secretary to Middle School Deputy Principal

General tasks:

Be the point of contact for Middle School Office
Assist and support parents/teachers/students
Help to train new staff
Schedule and manage appointments for Middle School Administrators
Provide translation services when required
Go on field trips if necessary
Attend meetings when required
Make travel bookings for Middle School Administrators
All other responsibilities and tasks as assigned by the Supervisors

Shared tasks:

Check locks to make sure that they work properly
Create and organize files for new students/family and teachers
Distribute calendar, books and other school documents
Review MS students’ report cards and follow up with teachers
Print Tablet Usage Forms & checklists and distribute them to homerooms
Print and distribute field trip forms to all homerooms; Collect field trip forms, copy of passports and visa from students; Follow up with teachers, students, parents on incomplete forms
Sort and collate field trip forms and other related documents into folders for each grade, SOS clinics, nurse and office
Generate MSHS conferences/sign up/book rooms
Send mass emails to all MSHS parents regarding to reports, tests, conferences, news…


Functional/Personal tasks:

Update email distribution groups for all staff groups
End of year leaving students: work with staff of library, admissions, teachers, BO, Tech Support to make sure that they return all school property/pending items to school before departure
Assist end of year activities
School function planning
Plan, organize, monitor school budget
Schedule substitutes
Create new class schedule, data entry for schedule; Print schedules and class lists for teachers and students
Label pigeon holes for all MS staff
Backup for counselor: moving files for leaving/withdrawing students
Print Student Reports + MAP + ISA Tests and file into students’ files
Check attendance, prepare and maintain attendance clipboard during fire drills

University degree in English language, communications or related discipline
Experience in a similar role, preferably in an large international organisation where English is the primary communication language
Above-average proficiency in written and spoken English, and English comprehension
Organization and follow-up skills
Customer service skills
Proficiency in MS Office Suite and Google Suite
Data and information management skills

- Competitive remuneration
- Training opportunities

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