Secretary to Management

A. Purpose

This position is to provide administrative supports to Management & execution of team’s assignments.

B. Responsibility

- Receive and host guest, visitor
- Manage the daily agenda and arrange new meetings and appointments
- Arrange logistics & travel reservations for delegation, accompanying when required
- Takes notes, provide and distributes transcription of meeting minutes
- Draft official letters & making document translation as required
- Make follow-ups to & coordinate with different departments, company, person any pending issues/ documents as requested
- Participating in circulation of all inward and outward correspondence of the Management in order to ensure timely and accurate receipt and dispatch of the same
- Develop and maintain a filing system
- Go for business trip upon request
- Other duties as assigned

C. Skill, attitude, knowledge
• Skill:
- Can pay careful attention and take action depending on the circumstances
- Maintain a high level of confidentiality
- Demonstrated ability to communicate effectively and professionally with internal and external associates
- Work independently and organize complex clerical tasks
• Attitude:
- Customer service oriented
- Polite, honest & pleasant person
• Knowledge
- High level of administrative works

1. Educational Level : University Graduated

2. Work Experience : At least 02 years of experience in a similar position in foreign joint venture company

3. Specialty/Qualification: A bachelor’s degree in English, Economics, Business Administration, Law is preferable

4. Skills:
− Excellent English skills for communication and for business;
− Good general knowledge about project/operation business environment;
− Good Microsoft Office skills: word, excel, power point presentation;

5. Competency:
* Common: Challenge; Decision-making, Judgment; Planning, Creativity; Negotiation; Development others.
* In particular: Achievement orientation; Inter-personnel; Professional skill, Knowledge

- annual bonus
- high level health insurance

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