Secretary for Project Management Department (On Board Date: After The Lunar New Year 2020)

Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations.
• Maintain a proper document control system for the department.
• Support Department Manager/Deputy DM/Project Manager in approving Man-hour (MH) on MH system for specific projects.
• Set up department meetings/events/workshops/trainings, record meeting minutes and follow up action items.
• Be responsible for coordination with project leaders to make weekly and monthly project reports.
• Communicate effectively in a timely manner with relevant in-charge person on issues related to project stages.
• Contact new clients to make appointment related to project issues.
• Coordinate travel arrangements inclusive of transportation, air-ticket, hotel accommodation, visa arrangements, claims etc.
• Check and verify staff claims and invoices before submitting to managers
• Be responsible for liaising with relevant departments and clients to collect project data for the preparation of monthly project progress confirmation letters and project payments.
• Be responsible for liaising with relevant departments and the Clients for the preparation of project proposals and contract documents.
• Collect, record and summarize project Man-hour (MH) for Project Reports.
• Maintain/operate accounting receivable (AR) system for project billings and contract amendments.
• Be responsible for liaising with relevant organizations and clients to maintain and track project cash flow.
• Be responsible for project document translation as required.
• Other duties assigned by managers.

Experience Requirement:
• Bachelor in Admin, English, Economics or equivalent.
• English proficiency in listening, speaking, reading and writing; knowing Chinese is an advantage.
• At least 2 year working experience as project secretary or admin officer in a foreign company. Experience in industrial/Oil & Gas/Environment projects is preferred.
• Good communication skill
• Ability to meet deadlines.
• High teamwork spirit, Responsibility, Trustfulness, Enthusiasm, Proactivity.
• Commercial awareness, strong work ethic, client & result orientation.
• High reliability and commitment.
• Accuracy/ attention to detail.
• Open and approachable personality
• Good analytical and problem-solving skills.
• Good at office applications (Excel, word, PowerPoint)

BENEFITS:
• Competitive income. Be entitled to all benefits stipulated in the Labor Code, Year-end bonus equivalent to work performance.
• Incentives for birthday, holidays (March 8, April 30, January 1, June 1, September 2, October 20, New Year holidays,…)
• Annual summer vacation, annual health test
• Working with experienced, dynamic and professional specialists.
• Professional training by experts.

Interested candidates please send a set of dossier including:
• Job Application Form (compulsory) (download from company website: http://www.cimas.com.vn )
• Application letter
• Detailed CV in English
• Copy of Degree with seal
• Copy of academic transcripts
• Other related certificates
Applicants can submit document with relenvant degrees online or send to:
• HR/Admin Department – CIMAS Engineering Ltd,. Co
• 6th Fl., Charmvit Tower, 117 Tran Duy Hung, Cau Giay, Hanoi
• Deadline: Dec. 30, 2019
• Expected on-board date: Feb. 01, 2020 (after the lunar new year)
• Contact information: Ms. Thu Phuong

- • Competitive income. Be entitled to all benefits stipulated in the Labor Code, Year-end bonus
- • Incentives for birthday, holidays (March 8, April 30, January 1, June 1, September 2, Oct 20...)
- • Annual summer vacation, annual health test

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