Secretaire Assistante Administrative

The role is to provide high quality executive personal assistance, administrative support, to the General Manager and to coordinate internal communications as per required by General Manager. The role will serve as the primary point of contact for internal and external constituencies on all matters pertaining to General Manager.

• Assist the director in daily activities; involve in ad-hoc projects/assignments requested by General Manager
• Support activity of HR, procurement general administration, legal, and treasury
• Brief reports, materials to promptly inform General Manager
• Prepare letters, documents and reports as required by General Manager
• Be in charge of taking minutes of meetings
• Perform translation of documents from English to Vietnamese and vise versa when required
• Tracking the payment array/purchase
• Attend meetings, take dictation and meeting minutes
• Writes reports, executive summaries, meeting recaps
• Follows up on pending tasks and reports with HODs or/and Managers/Directors
• Plan and organize events and meetings
• Organize and manage working schedule of the Group CEO and GM
• Prepares presentations, documents for meetings
• Answer calls, take messages and handle queries
• Plan, organize and manage office’s utility
• Contribute ideas to General Manager on how to improve working environment/how to work better
• Prepare complex travel itineraries when required
• Manage monthly bills and payments
• Organize and maintain files
• Supervises Geranal Manager's driver and cleaner
• Other tasks assigned by General Manager

*Specialized Knowledge/Skills
• Good English communication skills (all 4 skills)
• Computer literacy; proficient with: MS Word, MS Excel, Lotus Notes, Visio
• Quick learner and have the ability to multi-task
• Discipline, strong follow up, attentive to detail
• Good interpersonal and organizational skills
• Able to communication effectively with different levels in organization

- Annual Bonus
- Healthcare Insurance

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