Receptionist Cum Sourcing Supporter - Urgent

We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

Purpose of the Job
Attend to visitors and deal with inquiries on the phone and face to face. Supply basic and publishable information regarding the organization to the general public, clients and customers.

Organisational Reporting
The Receptionist reports hierarchically to the Project Director Assistant, functionally to Sourcing Manager and works in close cooperation with the team.

Responsibility
• answer telephone calls
• take and relay messages
• greet visitor(s)
• deal with queries from the public and customers
• ensure knowledge of staff movements in and out of organization
• monitor visitor(s) access and maintain security awareness
• provide general administrative and clerical support
• prepare correspondence and documents
• receive and sort mail and deliveries
• schedule appointments
• maintain appointment diary either manually or electronically
• co-ordinate meetings and organize catering
• control inventory relevant to reception area
• tidy and maintain the reception and storage areas
• Translation at request.
• GSI
• Prepare document as per request

Educational Requirements
• High school diploma generally required and with English

Knowledge & Experience
• knowledge of administrative and clerical procedures
• knowledge of computers and relevant software application
• knowledge of customer service principles and practices
• keyboard skills
• ability to work a switchboard

Behavioral skills / competencies
• Good Communications and interpersonal skills, excellent team worker,
• Rigor
• Target and delay respect
• A good working relationship
• Ethical behaviour.
• Attention to detail
• Stress tolerance
• Confidentiality

Job Location
• Based in Hanoi (Vietnam)

We believe that a diverse and inclusive workforce is a lever to running a sustainable and successful business. We are dedicated to creating an inclusive environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected

- wage agreement
- Premium Healthcare

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