Receptionist Cum Administrative Staff

1. Receive Visitors and answer phone calls: Welcomes visitors by greeting them, in person or on the telephone; answers or refers inquiries.
2. Monitor Security
• Monitor people coming and going through the reception doors
• Be aware of and report suspicious activity
3. Financial
• Monitor and record petty cash payments
• Balance petty cash
• Prepare travel vouchers (except for executive management level)
4. Clerical
• Receive and send documents to department
• Maintain equipment and report any malfunctions (depends on items)
• Monitor, control and order office supplies & filing documents accurately
5. Organize Meetings
• Prepare all related meeting process from booking room, inform participants to setup room with necessary stationery and equipment.
• Organize catering for meeting upon a request and approved by the line manager if the company’s budget.
6. Secretarial Support
• Prepare correspondence and documents
• Update databases as assigned by Line Manager
• Organize mailings
7. Reception Area Maintenance: Maintains safe and clean reception area by complying with procedures, rules, and regulations.

• Bachelor’s degree preferred, but high school diploma accepted with some college or equivalent experience;
• Knowledge of spreadsheets and word processing documents;
• Exceptional customer service skills and professional phone manner;
• Overachieving attitude and enhanced work ethic;
• Be fluent in English;
• Have good communication skills;
• Be honest;
• Be attentive;
• Well-groomed appearance.

- Salary and bonus in accordance with the company policy
- Insurance in accordance with the company policy
- Paid leave in accordance with the company policy

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