Receptionist Cum Administration Officer

Human Resources and Administration Department
Reporting to: HR & Administration Manager

Purpose of job:
- To carry out works related to reception and administrative activities to ensure the works smoothly and effectively

Job Function:
1. Reception
- Welcome/receive guests/visitors, arrange meeting rooms promptly with drinks;
- Receive and transfer coming calls in a professional and polite manner;
- Take message properly if requested to the utmost satisfaction;
- Cleanness: check/maintain the office cleanness and remind staff to keep office fresh and clean;
- Securities and safety: Energy saving, door control;
- Arrange for documents, fax, post, mail in/out and filing.

2. Administration
- Apply for visa and work permit for locals and expatriates;
- Book air ticket and accommodation;
- Manage the stationary;
- Back up seal control;
- Manage store;
- Do payment request;
- In charge of office car arrangement (car usage schedule, car renting with saving cost, etc…) and doing weekly itineraries of BOM and line managers;
- Support Sales & BD department in administration job as instructed by sales assistant;

3. Support Events organization
- A member of Organization Committee for internal events of Company such as Team building, Football Cup, Tet Party, etc.
- Other jobs assigned by the line manager

Skills & Knowledge requirement:
- Graduated from university/ college
- Ability of speaking English and using Microsoft office
- Working organization skills
- Communication skills
- Teamwork skills
- Honest, self-motivate, enthusiasm, responsibilities and hardworking

Internal Contact: Staffs in Departments

External Contact: Service supplier

- Fix 13th Month Bonus + KPI Bonus
- High budget of healthcare Insurance
- Company's policies

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