Receptionist Cum Administration

As the front of house and often first point of contact for external visitors, receptionist is the first person for any visitors to the office or anyone contacting an organisation, so being well-presented and polite are pivotal traits. A Receptionist also maintains security by logging all visitors and possibly issuing visitor passes, plus provide support to the HR team as required.

MAJOR DUTIES & RESPONSIBILITIES
• Answer telephone, screen and route calls to specific people
• Deal with queries from the public and customers
• Welcome visitors warmly, make sure they are comfortable, instruct them to meet people
• Ensure knowledge of staff movements in and out of organization
• Ensure the receptionist area is tidy
• General administrative support. Prepare and scan letters and documents. Handle stationary and distribute them for office and operations team
• Receive, sort mail and deliveries. Maintain appointment diary either manually of electronically every month (if any)
• Manage office equipment and facilities: contact & handle maintenance services when needed, ensure the office is always clean and well-functioned
• Manage some parts of procurement process with suppliers, regular update supplier lists if required
• Make booking for staff as required (hotel, air tickets, cars, meeting rooms…)
• Prepare documents to get visa, work permits and other travel papers
• Other relevant task assigned by Manager.

• Good command of MS Office (Excel, Word, PowerPoint)
• Good at communication both in English and Vietnamese
• New-graduated at College or above
• No experience required or at least 6 months of experience is an advantage.
• Pleasant & honest personality
• Hard-working, eager to learn
• Organization and team work skills.

- According to the company policy

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