Receptionist Cum Admin Officer (Urgent)

Location: Vincom Center District 1

Reporting to Administration Manager, in charge of the Reception Area of the Main Office of Perfetti Van Melle in HCMC with assigned administration tasks to support the office in HCMC.

A. Reception
• Receive all incoming calls/fax then forward to the appropriate person
• Take and deliver the message accurately and completely
• Welcome guests/vendors/candidates/… and direct to appropriate person
• Monitor people coming and going through the reception doors
• Receive, sort and distribute incoming mail/package between office in Binh Duong and HCMC
• In charge of courier service and check status of shipment if any
• Register in & out goods, delivery truck/contractor into the building if any
• Update extension list
• Keep Reception area clean and neat

B. Administration
• Book hotel, travel ticket, meeting room, car for staff and visitors
• In charge of visa, workpermit, TRC for expat
• Ensure office is tidy and clean by working closely with tea lady and security guard
• Ensure office supplies (coffee, tea, printing paper, tissue, milk, trees…) are restocked on a timely basis
• Manage taxi card, visitor card
• Manage and update parking list
• Make payment request for related expenses of Vincom office: rental, electricity, parking...
• Make payment request for taxi expense
• Collect bill/receipt of all expense and double check with record by the end of month before payment
• Support other departments to order food, tea break
• Work closely with vendors for office maintenance
Other tasks assigned by line manager

• Female with 1 or 2 years in Administration
• Proficient in English
• Able to do multitask and prioritize daily workload
• Good at verbal and written communication skills
• Proficient in MS Office including Word, Excel
• Can work under high pressure with attention to details

- Attractive package
- Good training courses
- Company bus

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