Receptionist Cum Admin

***Working Location: Centre Point, 106 Nguyen Van Troi, Ward 8, Phu Nhuan Dist, HCMC
***Quantity: 03

- Welcome guests/visitors by courtesy, elegance and good attitude.
- Direct visitors to the appropriate person and office
- Support visitors with FOC parking redemption during office hour
- Answer, screen and forward incoming phone calls. Record messages from callers and transfer to the right colleagues.
- Provide basic and accurate information in-person and via phone/email to tenants/customers.
- Receive; record or deal with complaints/ queries in the responsibilities from the public, customers or tenants. File and record tenant issue’s logbook.
- Guide and handle all the building operation registration forms to tenants/contractors to make sure a smooth, security and safety operations.
- Handle daily vehicles parking registration or cancelation from receiving the forms, key in the system, provide the cards to transfer the information to parking manager on time and accurate.
- Update the tenant's authorized signature and tenant representative contact list to relevant departments when there is any change or new registration.
- Update tenant emergency keys, update key check-list (one time/ 6months)
- In charge of management vacant units in compliance with SOP
- In charge of contractor and visitor control SOP
- Serve mineral water/coffee/etc for senior staff and visitors
- Collect and deliver letter, etc … for all employees, keep tracking those letters and record/report of Pacific express monthly fee.
- Record and report of taxi monthly usage
- Deliver building notifications (2-4 times/month), payments notification (3 times/month), invoices or others letters in the office as required.
- Responsible for daily set up meeting rooms with all necessary stationery and material and organize meeting room booking schedule.
- File and record letters in/out and sending to the right persons (from government, etc..)
- Support to scan and record as-built drawings, fitout drawings
- Take operation meeting minutes (when required)
- Keep tracking work orders forms in the Dept
- A member in the building fire warden
- Prepare memorandum and do orders as required by Tenant Representative and Property Manager
- In conjunction with relevant departments, office activities, be fully responsible for supporting of daily secretarial and administrative work.
- Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing and other tasks will be assigned by Tenant Representative, Property Manager
- Maintain office lobby area in a good and high-end working environment by coordinating with cleaning, security, or other sub-contractors and building management. Monitor visitor access and maintain security awareness
- Ensure reception area is tidy and presentable.
- Update share folder of SOP.
- Update the company phone list.

• Diploma/College/University degree. Hospitality major or property management is preferred.
• Female only and young, at least 1.50m height
• At least 1 year experience at the similar position in multinational commercial property/real estate companies or five star hotels.
• Good in English communication
• Ability to use MS. Office (Word, Excel); Outlook Express fluently.
• You must be very positive and professional in your behavior A good team player
• Willing to learn new things as well as doing repetitive tasks
• A “Can Do” attitude that works to solve problems and support out tenants and visitors

- 13th month salary, variable bonus depend on performance, annual salary review
- Annual leave day up to 21 days, additional health insurance beside compulsory insurance (BHXH-YT-TN)
- Annual trip, flexible benefits, self-development scheme, training sponsorship,free parking motorbike

Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp