Receptionist Cum Admin Assistant

- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Maintains telecommunication system by following manufacturer's instructions.
- Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Ensure professional reception activities & smooth internal and external flow of communication without exposing confidential information
- Compose & send periodic reports related office activities like as: Birthday, Event, Meeting Chart, Pending Task, Parking card list, Access right list, update extension number & international number, contacts list etc.
- Arrange booking for company cars, meeting rooms, conference calls, business air tickets, hotel/accommodation, outside meeting function.
- Update client contact list to excel file and support to upload into Engage.
- Seek and establish relations with new suppliers for better services & good quality.
- Prepare docs for all staffs’ business trips & control Business trip as Policy
- Ensure good preparation (email, business card, computer, stationery) to new comer
- Work closely with IT team, Office Assistant to troubleshoot employees' computer problems & set up new account, device for the new comers.
- Work closely with Marketing & Communications team & Finance team in office activities like as: collect and check monthly bills for taxi, hotel, air ticket; preview information of each employee’s business card etc.
- Assist Office Assistant for all office events.
- Other tasks assigned by Finance & Operations Manager

* Skills and Knowledge
- Good command of both written and spoken English
- Good computer skills and proficiency in MS Office
- A good team player and able to take challenges

* Experiences
- Have 1 or 2 years-experience in relevant position

* Qualifications
- Bachelor degree in English Linguistics and Literature or related disciplines.

* Competencies
- Knowledge in administration arrangment and people management skills
- Knowledege in analytical, communication, influencing and interpersonal skills

- Salary and bonus in accordance with the company
- Insurance policy in accordance with the company
- Paid leave policy in accordance with the company

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