Receptionist and Trips Coordinator (Secondary Office)

- JOB PURPOSES:
The post holder is responsible for attending to visitors and dealing with inquiries on the phone and face to face, providing secretarial, clerical and administrative support in an effective and efficient manner.
The post-holder will also involve in supporting teachers to organise domestic and overseas trips for Secondary
- REPORTING TO: Secondary Head Teacher
- JOB DESCRIPTION:
+ RECEPTION:
1. Be the first point of contact for parents visiting school, assisting with their enquiries;
2. Answer and transfer incoming calls; Take record and forward messages appropriately;
3. Greet and welcome guests, arrange visiting tours and prepare meeting rooms promptly;
4. Maintain the appearance of the reception and other public or meeting areas, ensuring a professional and welcoming environment for parents and visitors to the school;
5. Receive and dispatch couriers, mail or fax, ensuring that outgoing couriers, mail or fax are sent to the relevant receivers on time, with accurate records maintained;
6. Ensure all information regarding the safety and well-being of the student is passed appropriately to the relevant members of staff;
7. To check that the iSam class registers are completed and record any late students.
8. Print all registration sheets out in every morning for fire drill.
9. Call absent students by 9am and record any children who are ill, late to school or who leave early, adjusting the iSAM register accordingly and keeping teachers informed.
10. Make phone calls home to parents as teachers’ requests.
11. Contact subjects teachers to check how a student is doing at school and inform parents. Make an appointment if requested.
12. Prepare notification and military letter as parent’s request.
13. To inform teachers of new students coming to their class
14. To inform the purchasing manager about the number of students, age, gender and school house for her to order uniform from the supplier every year.
15. Co-operates with Administrative staff from whole school.
16. Other reasonable duties as assigned by the Secondary Head Teacher
+ TRIPS:
1. Support teachers to organise School trips/events for Secondary students:
2. Draft trip budget, annual School trips’ budget
3. Coordinate with purchase coordinator to book flights
4. Negotiate with service providers for the best services and quotations. The services include but not limit to accommodation, transportation (air tickets, bus, boat…), food, guide, other activities and insurance.
5. Ensure all students and staff participating school trips are covered under the Travel insurance plan
6. Proceed all payments which are related to the trip.
7. Communicate with trip participants and teachers to collect their feedback on the services. Do evaluation for each service provider and maintain their profile.
8. Record all expenses for the trips/events. Make finance report after every trip.
9. Any other tasks required relating to organising trips

- REQUIREMENTS:
+ Vietnamese Citizen
+ Degree/Diploma
+ Competent communication skills
+ Good command of English and computer skills
+ Pleasant personality
+ Well-organized; confident and commitment
- WORKING TIME: 8:00 AM – 5:00PM, 5 days a week.
- LOCATION: British Vietnamese International School (BVIS), HCMC
44-46 Đường số 1, Bình Hưng, Bình Chánh, HCMC
- APPLICATION: Interested candidates should send a cover letter and full curriculum vitae (CV) in English which must include the contact details for two referees and expected salary to: HR Department
- DEADLINE FOR APPLICATION: 8th October, 2018

- Lương tháng 13
- Khám sức khoẻ định kì hằng năm
- 20 ngày nghỉ phép có lương trong năm

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