Receptionist & Admin Executive

A. Reception scopes:
 Welcome guests/visitors by courtesy, elegance and good attitude.
 Direct visitors to the appropriate person and office
 Answer, screen and forward incoming phone calls. Record messages from callers and transfer to the right colleagues.
 Provide basic and accurate information in-person and via phone/email to tenants/customers.
 Receive; record or deal with complaints/ queries in the responsibilities from the public, customers or tenants. File and record tenant issue’s logbook.
 Ensure reception area is tidy and presentable.
 File and record letters in/out and sending to the right persons (from government, etc..)
 Monitor visitor access and maintain security awareness.

B. Admin scopes:
 Collect and deliver letter, etc … for all employees, keep tracking those letters and record/report of Pacific express monthly fee.
 Update office keys, update key check-list.
 Record and report of taxi monthly usage
 Admin payments (02 times/month), invoices or others letters in the office as required.
 Responsible for daily set up meeting rooms with all necessary stationery and material and organize meeting room booking schedule.
 Take operation meeting minutes (when required)
 Keep tracking work orders forms in the Dept
 Prepare memorandum and do orders as required
 Filing, photocopying, transcribing and faxing and other tasks as direct supervisor assign
 Maintain office lobby area in a good and high-end working environment by coordinating with cleaning, security, or other sub-contractors and landlord.
 In conjunction with relevant departments, office activities, be fully responsible for supporting of daily secretarial and administrative work.
 Update share folder of SOP as per required.
 Update the company phone list.
 Administers matters pertaining to Company private health insurance and be in charge of some staffs’s benefit activities: annual health check-up, birthday party, special events…
 Work for all spectrum from dealing the price to do payment and do the cost control of admin suppliers: Grab/Vinasun taxi, landlord negotiation, housing rental, office suppliers,..
 Administer courier, dispatch, stationery and paper purchase and postage services

Requirements:
 Diploma/College/University degree
 Female preferred. Fresh graduated/ 1-year experience
 Good English communication abilities (4 skills).
 Must be friendly and confident;
 Be responsible and dedicated to the job;
 Be honest, well-organized; and punctual;
 Enjoys working with a diverse group of people with different backgrounds and personalities
 A “Can Do” attitude that works to solve problems and support out tenants and visitors

Office location:
Số 47, Đường Số 10, Khu Đô Thị Sala, Phường An Lợi Động, Quận 2, Tp.HCM

- 24/24 Healthcare Insurance, Annual Health Check-Up,
- 14 Annual paid leave, 14 Sick Paid Leave

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