Receptionist & Admin Assistant

Duty statement:

The receptionist / Administrative Assistant is responsible for reception duties, both telephone and face to face, and ensuring the office runs smoothly with adequate supplies and completing all administrative tasks such as petty cash, expense claim, reports, visitor logs, in an accurate and timely manner. The position is based in our head quarter in District 1, Ho Chi Minh city.

Responsibilities:
• Perform as the first contact point for internal and external clients
• Greet and welcome guests/visitors as soon as they arrive at office.
• Provide general support to guests/visitors and direct them to the appropriate persons and office or provide
• Answer incoming calls, determine purpose of call and transfer call to the appropriate persons
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)
• Maintain front desk procedures including contact information, directions and frequently re-quested company information
• Ensure the reception area, common area and meeting rooms neat and tidy at all times.
• Order office supplies, stationary, track and keep inventory of stock while keep searching for new suppliers
• Receive, sort and distribute daily mail/deliveries
• Maintain and update employees contact lists and administrative filing record.
• Update and maintain office/ admin policies and procedures
• Support colleagues in administrative and customer service tasks;
• Receive money, petty cash requisitions, make expense claims and office expense report monthly.
• Coordinate with the office building for relevant matters (parking, delivery, pest control, maintenance, repair, etc.);
• Coordinate with Administration team in Ha Noi, Da Nang and Nha Trang offices and factories for all related administrative issues;
• Arrange travel and accommodations for staff including visa, tickets, hotels, cars…
• Assist in organizing company activities and events in cooperation with Administration and HR team;
• Any other duties as may be assigned by line manager or his/her seniors


** Other information:
- Working location: President Place, 93 Nguyen Du, Ben Nghe Ward, District 1, Ho Chi Minh City
- Working hours: 8.00 - 17.30 Monday – Friday

• Associate’s or bachelor’s degree in related field.
• Prior experience as a receptionist or in related field.
• Consistent, professional dress and manner.
• Excellent written and verbal communication skills.
• Competency in Microsoft applications including Word, Excel, and Outlook.
• Good time management skills.
• Experience with administrative and clerical procedures.
• Able to contribute positively as part of a team, helping out with various tasks as required.

- 13th month salary and Performance Bonus
- PVI Healthcare Package for employee
- 16 days annual leave

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