Purchasing Staff

Job Summary:
- In-charge on procurement of all raw material, coordination with suppliers and allocation off all
available materials including in-transit for all orders based on production slip issued by sales. Monitors
all negative materials on a per production schedule basis with adherence to production and shipment
schedule.
- Responsible for timely release of import purchases and export delivery. Ensures that government
required documents has established and has undergone the legal procedural requirements.

Duties and Responsibilities:
1 Isued Purchase order to supplier. Materials Details Form (MDF) will be the basis in ordering materials.
2 Expedite delivery and initiates air & sea shipment of raw materials.
3 Monitors and report all freight charges and summarizes its reasons and reponsibilities.
4 Submit RM forecast information to suppliers generated from the forecast of customers.
5 Monitors and controls P.O. issuance considering available stocks allocated to other jobs and the timing of job loading to production.
6 Reports to supplier any revisions and/or cancellations with supporting documents.
7 Monitors supplier QCDS (Quality, Cost, Delivery and Service) performance.
8 Conducts regular meeting with suppliers and supplier vist as need arises.
9 Does the quantity discrepancy claim administration.
10 Prepares report of monthly PO issuance per supplier.
11 Provides strategic advice concerning purchasing agreement and activities.
12 Prepares the necessary documents to be used in the exportation of finished goods and importation of raw materials for local and international clients.
13 Ensures that all delivery schedules are properly coordinated with concern department.
14 Coordinates with brokers and forwarders to ensure the prompt release and delivery of Raw Materials from source to the company to facilitate timely release of shipment.
15 Regularly coordinates with government agencies, forwarders and brokers to avoid occurrence of external problems on documentation procedure.
16 Maintains constant communication with clients by sending pre-alert advised of outgoing deliveries through telephone, fax, and email which includes shipments that need special arrangements.
17 Monitors shipments to ensure that cargoes dispatched are received on time.
18 Prepares cash advance request and liquidates expenses incurred during processing of documents.
19 File and controls all documents and records both for importation and exportation.
20 Facilitates broker and forwarder selection including evaluation.
21 Prepares monthly accomplishment report to be submitted to immediate superior.

- Education/Knowledge: Requires college degree in engineering in the field of BSME, BSECE, BSCOE,BSEE. Requires a college degree in Business, Accountancy and Engineering.
- Work Experience: Requires at least one year work related experience in selling and/or purchasing functions in a manufacturing environment.
- Skills: Adept in selling and negotiation techniques. Requires strong and oral communication skills.
Internal/External Contacts: Interacts with departments such as Production, Engineering, Warehouse, Impex, and QA. External contacts includes customer and suppliers (both local and international)
- Working Condition: Works under office working conditions.

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