Purchasing Officer (7-Month contract)

1. ESSENTIAL RESPONSIBILITIES:
• Process Purchase Requistions/ Orders by sourcing, tendering, negotiating folowing until delivering to teachers/ staff for all approved PO, including processing/ folowing online oversea purchasing.
• Ensure proper documents for local and international payment in accordance to finance guidelines and policies.
• Budget check, post, reconciles and distributes all Purchase Orders
o Ensures all fields on the order form are complete and forms are approved by the Divisional Head.
o Liaise with teachers and administrators for accurate inputting of items listed, updating whole school on the process of the purchase.
o Maintain electronic and computer files of all approved requisitions and organizing all financial and service records pertaining to purchase orders
o Maintain ongoing communication with vendors/publishing companies
o Follow up on all purchase orders, including missing items on the orders and/or damaged goods
o Check and confirm all orders from vendors/publishing companies to the VN dock and customs to SSIS
• To receive and consolidate Master Order for teaching materials, books and library books.
• To streamline, improve, plan and review yearly Oversea Purchasing process, including create effective and nice present form, timeline guidelines and vendor review to ensure effective procurement process.
• To coordinator and communicate with vendors/ forwarders for import & export, custom clearance matters.
• To source local orders including teaching materials, camera and spare parts, stationery, newspapers and magazine for all divisions and school wide.
• To order School uniform for School stores and support spirit wears order for students/teachers such House League, Basketball, Volleyball team, Swim team
• Organize all catalogs (hard copies and online websites) and contact vendors for up-to-date catalogs annually
• Determine potential areas of cost savings, recommend standardization of vendors/purchases when beneficial to SSIS
• Correspondingly to ensure that complete data/information are submitted on NAVA procurement system.
• Maintain PO cost tracking, contract summary and filing for management reporting purpose.

2. SECONDARY RESPONSIBILITIES: (Other duties may be assigned.)
• Meet with vendors and maintain vendor information
• Administer the maintenance of SSIS’s master vendor list
• Assist in sourcing POSM material for school event
• Assist with other functions or projects as determined by the Business Office Assistant Manager

 Technical Knowledge: BA Degree in Business or relevant field;
 Knowledge of purchasing regulations mandated by Vietnam government.
 Year of experience: At least 4 years of purchasing experience.
 Communication skill: English Proficiency in written and oral.
 Computer skill: Proficiency in PC applications and institutional level computerized accounting systems.
 Well-Organized and good Planning skill.
 Problem solving skill.
 Interpersonal skill.
 Dependability/Reliability: Ability to exercise independent judgment and work with limited supervision.
 Teamwork: Ability to work collaboratively with others, working on a team.
 Integrity: Can be trusted to perform duties in a proper hand honest manner.

- Competative salary and benefits
- Lunch
- Professional Environment

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