Project Secretary Cum Receptionist

Project;
Design & Construction Project for all E&M System (Rolling Stock, Signaling, Telecommunication, Power Supply, OCS, Track work, PSD, AFC, Depot & Workshop Equipment, F-SCADA, Signage & Graphics) for New MRT Line-1, Ho Chi Minh City, Vietnam

Responsibilities & Job Details;
Project Secretary Tasks:
- Assist the C&I Manager & Deputy Manager and CRO Manager in day to day duties and tasks related to the administration of the works
- Assist the Site Engineers in their regular reporting duties and ensure the regular delivery of the Site Records from the Engineers.
- Prepare Weekly and Monthly Reports as required
- Translate Vietnamese/English documents to English/Vietnamese documents, and check document quality.
- Prepare documents for submission to third parties or internally, control incoming & outgoing correspondences / drawings
- Interpret and prepare minutes of meeting during the meeting with third parties.
- Provide a central coordination for the “Permit to Work” (PTW) applications including but not limited in playing role as window for Sub-contractors’ PTW submission & response, following up & updating PTW management sheet, reporting to CRO manager accurately for PTW review and issuing the permits once decided by the Construction Team….
- Follow up, update and manage the outstanding items with Sub-contractors and relevant 3nd parties
- Assist the C&I Management with the planning and allocation of resources

Receptionist Tasks:
- Answer the telephone and greet guests/visitors.
- Send, receive, and record post mails
- Maintain safe and clean office area to comply with procedures, rules, and regulations.
- Order, manage stock and maintain Office equipment and properties
- Work with agents for administrative arrangements for local and expats such as visa, hotel and air ticket booking.
- Any works and documentation necessary for the execution of the Project, which is instructed by C&I Manager, Deputy C&I Manager, CRO Manager and Admin Manager.

- Bachelor Degree
- English skills (Immediate level) and good communication skills
- Computer Skills: MS Office.
- Multi-tasking skills

Experiences :
• At least 4 years working experience as assistant, secretary position or equivalent
• Prefer candidates who use to work for foreign contractors, construction projects
• Good time management skills
• Hard working, a team player with good interpersonal skills and comfortable liaising with people across all levels.
• Ability to work independently and thrive in a dynamic environment.
• Motivated, resourceful, proactive and able to pay attention to details.

Employer: Hitachi, Ltd. Ho Chi Minh Project Office

Work Place: Hitachi, Ltd. Site Office (District 1/ District 9, Ho Chi Minh City, Vietnam)

Mobilization Schedule: As soon as possible

- Opportunities to work and learn from Specialists, Expats in Railways industry
- Professional, dynamic and friendly working environment
- Good opportunities in Technical/Management career paths in Railways industry in Vietnam and oversea

Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp