Project Assistant and Translator

Company: VEI (Netherlands water supply company)
Period: February – June 2018 (5 months), with potential for extension up to December 2021 and beyond

Project summary:
The overall objective of the Water Operators Partnership (WOP) in the Mekong Delta is to assist the Water Supply Companies (WSCs) of Can Tho, Hau Giang and Soc Trang in securing long-term sustainable water supply in the Southwestern Mekong Delta (southwest of the Bassac river) by 1) increasing their operational capacities and efficiencies, and 2) supporting them in reaching a higher water supply coverage through network extensions. This can be achieved by working with the partners on strategies for future water resources, climate change adaptation, NRW reduction, organization and HR development, network extensions and the development of climate robust investment proposals. In this way, the WOP facilitates implementation, and especially absorption, of the MoC/WB funded Mekong Delta Water Security Project (MRWSP).

From the side of the central government clear goals on NRW reduction, water supply coverage, and shift from groundwater to climate robust alternative water sources are set. This WOP aims to contribute significantly to these ambitions. By doing so the water supply security for the people living in the provinces of Can Tho, Hau Giang and Soc Trang will be ensured for the current and coming generations.

Expected outcomes of the WOP are:

• WSCs have strengthened their organisational and operational capacities;
• WSCs have improved their operational efficiencies (e.g on NRW);
• WSCs have increased coverage rates;
• WSCs have developed climate resilient water supply investment planning up to 2050;
• WSCs are actively engaged in the MRWSP and have secured additional finance for future investments in (expansion of) their water supply network.

Role of the Project Assistant and Translator:
The Project Assistant and Translator will work closely together with VEI’s Regional Teamleader Asia who is responsible for supervising VEI’s portfolio in Asia, as well as implementation of the WOP in the Mekong Delta. He/She is overall responsible for office management, administration and logistics in a broad sense, as well as translation/interpretation services for the Regional Teamleader. This includes the following tasks:

• Provision of all oral and written translation services (English-Vietnamese and Vietnamese-English) for the Regional Teamleader (meetings, e-mails, letters, reports and other documents). When needed, support the project’s other full- time translator;
• Ensuring smooth office operations: e.g. managing stationary supplies, operations of office IT, cleanliness & organization;
• Organization of project logistics such as flights, dinners, events, accommodations. Logistical support to visiting (foreign) experts: seamless integration and local problem-solving;
• Financial project administration according to company & funder protocols, including maintaining the projects bank account(s) and cashbooks, preparation of payments, precise filing of financial support documents (e.g. tendering documents, invoices, third party contracts), and maintaining regular contact with VEI’s financial controller in the Netherlands;
• Orderly documentation of project files, Means of Verification, training/meeting attendance sheets, etc;
• Orderly documentation of HR files for all staff working on the project (time sheets, contracts, pay-rolling contracts, visa applications);
• Liaison for project communications with the project partners (WSCs, CTU, Peoples Committee) and third party stakeholders (ministries, media, other). Coordination of project communications (internet, brochures, leaflets press statements).;
• Support for organization of workshops and conferences;
• Coordination of other local project staff e.g. driver;
• Coordination of project security organization: e.g. ensuring implementation of security arrangements;
• Other tasks duties as defined by the Regional Teamleader.

Required educational level and experience:
• Must be college graduate or university graduate
• Proven experience with office management & support;
• Proven experience with financial administration;
• Excellent Vietnamese and English proficiency;
• Excellent verbal and written communication skills;
• Microsoft Office (MS Word, Excel, Powerpoint…) proficiency;
• Excellent (communication) skills for building intercultural relations;
• Willing to travel within the Mekong Delta (mostly Soc Trang and Hau Giang) and occasionally Hanoi or Ho Chi Minh City;
• Broad local network in the Mekong Delta is a plus;
• Experience in the water sector and/or Vietnamese public sector are considered a plus.

Competences in the field of:
• Customer Orientation
• Planning and Organizing
• Accuracy (attention for detail)
• Reliability (conscientious with sensitive information);
• Communication/Diplomacy
• Flexibility
• Risk awareness
• Teamwork

Reporting to:
The project assistant will hierarchically report to VEI’s Regional Teamleader, Folkert de Jager.

Work place:
The project assistant will work at the project office within the CANTHOWASSCO office, Can Tho. Frequent travel to project locations in Soc Trang and Hau Giang.

The WOP team consist of:
• Regional Teamleader
• Vietnamese projectleader (deputy teamleader)
• Pro-poor coordinator
• Young Expert (Vietnamese)
• Young Expert (Dutch)
• Project Assistant and Translator
• Translator
• Driver
• Occasional short-term experts from the Netherlands

Working hours:
The working hours are 40 hours per week following the local working hours in the office and following the Vietnamese national holidays.

Contract, salary & benefits:
Contracting will be arranged via a Vietnamese-based payrolling company. Market-conform salary & benefits, following Vietnamese social security standards & taxing.

Application/contact:
Please send referenced resumé and motivation letter via Vietnamworks.com

- Contracting will be arranged via a Vietnamese-based payrolling company
- Market-conform salary & benefits, following Vietnamese social security standards & taxing

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