Programme Monitoring & Evaluation (M&E) Officer

Effective date: 1st November 2019
Department: Country Director Office
Reports to: Head of General Affairs
Staff directly supervised: None
Location: Hanoi office with frequent travels to the fields (minimum 50%) Type of contract: Fixed – term JD consulted with: CLT

1. WORKING CONTEXT
Founded in the United Kingdom in 1972, ActionAid (AAI) is a unique international organization, working with over 25 million people in more than 40 countries for a world free from poverty and injustice. ActionAid's head office is in Johannesburg. ActionAid is the only large international development organization with head office based in Africa, with offices in Asia and the Americas connecting ActionAid's work in Europe.

ActionAid started working in Vietnam since 1989, established its Representative Office in Hanoi in 1992. Since then, it has been focusing the work to end poverty and promote sustainable development in mountainous, remote and difficult regions as well as poor urban areas across Vietnam. ActionAid works in partnership with local partners in different provinces and applies Human Rights Based Approach to all of its works.

2. JOB PURPOSE SUMMARY
Monitors programme quality, shares good development practices to concerned stakeholders; Ensures full compliance to Accountability Learning and Planning System (ALPS) within AAV and AAI

3. AUTHORITY
▪ Assigned activities are performed with quality and within timeline
▪ Monthly updates are delivered on time and with quality
▪ All communications need to copy to Line Manager or should be agreed before distribution
▪ Other supporting tasks should be delivered with quality as agreed with Line Manager

4. KEY WORKING RELATIONSHIPS
* Internal
▪ All AAV staff
* External
▪ M&E Counterparts in other countries and regions
▪ AAV’s Donors, Partners, communities, Governmental Officials

5. MAIN AREAS OF RESPONSIBILITY
Key responsibilities /
accountabilities
1. Provides technical supports on appraisals, reviews and impact assessments to Management Team, staff and partners
▪ Support in developing indicators for M&E process is well provided.
▪ Appropriate frameworks and methodologies are recommended to Line Manager and Management Team to ensure that AAV has a clear understanding and most up to date database of the impact of its work. AAV’s M&E Framework for 2018 to 2023 is a reference point at all times until 2023.
▪ The planning and budgeting process of AAV and AAI are coordinated.
2. Promotes and supports ALPS within and outside AAV
▪ Provide sufficient support (as appropriate) to conduct of all processes required by ALPS is well provided and implemented.
▪ AAV’s compliance of ALPS and Open Information Policy is monitored and ensured.
▪ AAV programmes are fully aligned with ALPS.
▪ Learning and best practices on ALPS processes and outcomes are disseminated within and outside AAV.
3. Synthesises and compiles reports to AAI, AA Asia, donors and governmental bodies
▪ Statutory reports to national counterparts are well compiled and timely submitted.
▪ Required reports /regular updates to AAI, AA Asia is well compiled and
submitted.
▪ M&E data to departments for preparing reports are well provided.
▪ Leading the data collection for reporting on and monitoring the indicators from the LRP level to the national level and regular feedback on CSP progress are provided.
▪ Partner’s profiles on regular basis are compiled and updated.
4. Manages evaluation processes
▪ TORs (base-line, phasing-in, phasing-out, midterm, and end-line evaluations to be the least) are well inputted and selection of consultants (if needed) is well supported.
▪ Review the efficiency and compliance of activities are organized by regular field visits (Visit minimum 5 LRPs/year).
▪ Evaluation reports are compiled and or commented to ensure satisfactory quality.
▪ Support to develop M&E framework and work plan for donor funded projects is provided.
5. Promotes and ensures programme quality and accountability within AAV
▪ Minimum standards for quality evaluation are well developed and implemented within AAV.
▪ Non-compliance activities/acts are detected and addressed to ensure consistency and quality of AAV programme.
6. Champions M&E online system and learning from it
▪ The M&E online system is ensured to maintain, working properly and regularly upgrade to support operation/programme needs
▪ To be AAV’s focal person in organizing and providing training/refresh training on M&E online to all relevant stakeholders.
7. Supports the nationalization of ActionAid Vietnam
▪ Participation in relevant tasks assigned is ensured to support the operation of the Aid for Social protection Program, Project Foundation Vietnam (AFV), the strategic partner of AAV.
▪ Assistance is provided for the smooth transition of ActionAid Vietnam in the nationalization process.
8. Safety & Security
▪ The Safety and Security Plan, Procedures and guideline by AAI and AAV are followed.
▪ The safety and security procedures for staff are ensured to implement.
9. Others
▪ Fund raising efforts with other AAV’s team members are participated as assigned by the line manager.
▪ To be AAV’s representative at relevant national and international forum and networks on Programme M&E and quality control.
▪ Other tasks as assigned by line manager are well performed.

Education (Degrees/certificates required)
▪ University Degree on social, science, economics or development studies
▪ Master Degree is preferable
Work experience
▪ 3 years of working experience in the relevant field
▪ NGOs working experience is preferable
▪ Practical experience of participatory approaches, reporting and documentations, strategic planning, M&E work
Technical knowledge/skills
▪ Research and development
▪ Expertise in participatory tools
▪ Report writing and digital reflection skills
Language
Advanced level of English and Vietnamese
Attitude
▪ Creative, unbiased, active and careful
▪ Digitally savvy
Adherence to:
▪ Human Rights Based Approach
▪ Poverty and injustice eradication
▪ Gender equality

- Competitive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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