Program Management Assistant

U.S. Mission Vietnam U.S. Embassy in Hanoi
Announcement Number: Hanoi-2019-08
Opening Period: March 15 through March 29, 2019
Series/Grade: FSN 105-8
Salary: US$13,797

Who May Apply: For USEFM - FS is FP-6; US$48,135(Starting Salary). Actual FS salary determined by Washington D.C.

Open-to: All Interested Applicants/All Sources

Security Clearance Required: Local Security Certification or Public Trust

Duration Appointment: Indefinite subject to successful completion of probationary period.

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Hanoi is seeking an eligible and qualified applicant for the position of Program Management Assistant in its Defense Threat Reduction Agency (DTRA).

The work schedule for this position is:
• Full Time (40 hours per week)

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: Incumbent of this position will serve as DTRA’s principle locally employed staff located with the
Office of Defense Cooperation (ODC) with responsibility to assist in planning and executing DTRA’s
Cooperative Engagement Programs. The incumbent will report to the DTRA Project Manager with
Administrative oversight by the ODC and the DTRA Regional Cooperative Engagement Regional Office – Indo-Pacific (CERO-IP). He/she will coordinate the administration and execution of DTRA’s Proliferation Prevention (PPP) and International Counter proliferation Programs (ICP) with the Socialist Republic of Vietnam. The incumbent will assist in planning, facilitating and translating of bilateral meetings, seminars, training, and other official discussions or exchanges concerning DTRA programs and projects, and will prepare and translate diplomatic correspondence to host nation as necessary. He/she will also assist in DTRA logistical requirements to include any end use monitoring and custom clearances and assist the ODC in their cooperative engagement programs supporting maritime and border security, maritime domain awareness, proliferation prevention, interdiction capabilities and maritime search and rescue.

Qualifications and Evaluations
Education: A University Degree in International Relations, Law, Public Administration, Business Administration, or Social Sciences is required.

Requirements:
EXPERIENCE: At least three years of progressive experience in the guidance, development, implementation, training and evaluation of projects/programs in project management or operations, administration, government or border security fields is required.

JOB KNOWLEDGE: Must have:
• Strong knowledge and background of Vietnamese geography and Government of Vietnam.
• Knowledge of military protocol and correspondence practices.

Evaluations:
LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing English is required.
(This will be tested.)
Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.

SKILLS AND ABILITIES: Must have:
- Ability to establish and maintain effective work relationships dealing with others at all levels throughout the U.S. and Government of Vietnam (GOV).
- Competence in Microsoft Office programs (Word, Excel, and PowerPoint), Adobe and relevant software to generate high quality written reports, graphs, maps and presentations.
- Strong organizational skills and the ability to work independently.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits: Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Hanoi may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

How to Apply: All candidates must be able to obtain and hold a Local security or Public trust clearance. Applicants must submit a Universal Application for Employment (DS-174: https://vn.usembassy.gov/wp-content/uploads/sites/40/2017/08/DS-174-form.pdf) which is available on Embassy’s Web Site.

To apply for this position, applicants should electronically (or otherwise) submit the documents listed below via email HanoiHR[@]state.gov

Required Documents: Please provide the required documentation listed below with your application:
• DS-174 (https://vn.usembassy.gov/wp-content/uploads/sites/40/2017/08/DS-174-form.pdf)
• Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)
• Residency and/or Work Permit (If you are not Vietnamese Citizen)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Hanoi.

- Attractive salary and bonus
- Social insurance, health insurance, unemployment insurance according to Labor Laws
- Professional, dynamic working environment

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