Production & Logistics Administrator (Australian Based Fashion Retails Company)

The Production and Logistics Administrator role is responsible for the administrative tasks for the overall bulk production process from product set up in AP21, Purchase Ordering of fabrics and garments and lodgment of finished goods at time of delivery.

This position will be assessed by timeliness and accuracy of system update and completion of tasks.


KEY RESPONSIBILITIES & SPECIFIC DUTIES

Administrate Product set up in AP21
• Set up new fabrics in AP21
• Set up new product styles in AP21 – this would include adding the supplier details, product details, purchase type, size range, month in store etc

Administrate Production of Bulk Trim Orders
• Raising trim purchase orders
• Maintaining stock levels of labels at CMT factories

Administrate Production of Bulk Garment Orders
• Raise PO’s for FOB and PDN’s for CMT product
• Send Purchase and Production orders to the factories for FOB and CMT purchased product
• Add PO and PDN information to working tracking document
• Raise barcode reports for each product ordered and send to supplier. Follow up with suppliers to approve the template for bulk
• Maintain Bulk Order tracking document (including production status, PP sample/ Shipping samples status, and confirmed delivery dates)
• Communication with Production Manager and Supply Chain Manager regarding issues, in a timely manner.
• Maintain Production Tracker and AP21 in line with final agreements /Outcome

Administration of MTO
• Raising MTO Purchase orders., and cross checking all MTO forms and invoices to ensure the prices are correct.
• Posting and closing MTO invoices, and stock transferring the MTO order to the correct store.
• Posting and closing corporate invoices.

Administration of Logistics
• Chasing packing lists, invoice and CO’s from suppliers for upcoming shipments, and communicate with Production Manager on the quantity variance that is over agreed tolerance
• Receive packing lists and cross check against the PO – update quantities in AP21 where necessary and flag with HO if any +/- 5% variance
• Create the shipment in AP21 and then allocate a shipment number (TBC)
• Updating shipment trackers for Raw Material and Finish Goods
• Posting invoices, duty, and freight documents to shipments and closing orders and shipments
• Filing all shipment documents in shared drive
• Preparing NZ stock transfer documents so WH can action a stock transfers fortnightly

KEY COMPETENCIES & EXPECTED BEHAVIOURS

• Proven experience in a similar role preferably within apparel
• Prior experience in AP21 an advantage
• Exceptional communication skills (Written and Verbal in English)
• Experience of working with overseas head office preferred.
• High attention to detail and organizational skills
• Highly action orientated and motivated, displaying a strong sense of urgency
• Be ambitious and enthusiastic about their future with the Company brand and to grow with the company
• Speed with data entry – min 50 words per minute
• Consistent commitment to provide high quality customer service and go above and beyond
• Positive team player
• Commitment to honesty, integrity and quality with a high work ethic
• Behavior consistent with the Company values at all times

KEY PERFORMANCE INDICATORS (KPIs)
• AP21 & trackers are updated accurately and timely
• Bulk orders are raised in the system accurately and timely
• Compliance to company policies, values, ethics.

- 13th and 14th Month salary
- Private insurance package, also covers family
- 30 paid leave days per year; Annual overseas trip

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