Procurement Executive / Supervisor

Purpose of the Job:
The main purpose of the role is to drive a consistent and more strategic approach towards all sourcing, purchasing and tendering activities within the business, ultimately ensuring that value for money is maximized and cost savings are generated.


Major activities:

1. Support Procurement Manager in the preparation of yearly spend analysis
2. Management of Procurement Projects in Pre-Defined Key Areas of Spend
Organizational
• Mapping of organizational spend in the organization.
• Identifying the actual needs of the organization.
• Identifying major spend areas and possible areas of process improvement.
• Preparation of a yearly spends analysis – review & budget.
Pre Project
• Preparation of a Business Case Template for selected procurement projects.
• Mapping of specifications for the products or services sourced which allow for clear comparison between suppliers.
• Prevents over specification from functional departments.
• Undertakes market research to find potential suppliers
• Prepares list of potential suppliers and reviews this list with the involved functional department “longlist”
• Possible RFI preparation
During the Project
• Is the single point of contact between Zuellig Pharma and the supplier during the entire procurement process.
• Takes a central/coordinating role in functional departments in selected procurement projects, protect and manage progress of procurement projects.
• Supports information necessary to audit potential suppliers / cross checks references of potential suppliers.
• Involving the appropriate stakeholders in the procurement process (Legal, QA, Compliance)
• Asks for quotations from suppliers, prepares scorecard and cost/benefit overviews per supplier.
• Advises on the supplier with the most interesting balance between costs, quality and risk.
• Executes negotiations with suppliers.
• Preparation of supplier contracts in collaboration with Procurement Manager
After the Project
• Manages contracts in the procurement contract file.
• Manages expiration dates of contracts and ensures to take action to renew or re-tender contracts well before the contract expiration date.
• On a case by case basis: represents Zuellig in user meetings/ stakeholder meetings of procured products and services organized by suppliers.

3. Daily Support on Payments:
• Receives Purchase requests from Functional Departments
• Transforms Purchase requests into PO’s to supplier

4. Support on Contract Review:
• Supports the Procurement Manager on the review of contract where needed
Responsibilities
1. Preparation of all Purchase Orders in the organization
2. Review of contracts which are submitted by the Functional Departments
3. Ensuring efficient & systemized practices for Zuellig Pharma procurement.
4. Ensuring best balance between price, quality & risk of procured products and services.
5. Ensuring objective decisions are made.
6. Adding value to the Zuellig Procurement team and the Zuellig Procurement Process.
7. Taking the opinion of functional departments into account.
8. Submission of all relevant procurement documents.

• Bachelor’s Degree in a relevant field.
• Minimum of 3-5 years relevant work experience.
• Competent with MS Office Applications
• Ability to gather data from external sources and present macro information to management
Capabilities:
• Pro-active
• Problem solver
• Commercially savvy
• Assertive
• Systematic
• Good verbal & written communication
Attitude:
• Focused on results & realizing savings
• Creative & Flexible
• Focused on getting the job done individually and in a team
• Client focused (internal & external stakeholders)
• Honest & Trustworthy

- Incentive Scheme
- Healthcare
- Training

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