Procurement Assistant

PURPOSE

- Implement “Procure to Pay” process for goods and services according to procurement policy and SOP.
- Assist Procurement Supervisor to achieve KPI for procurement team.

PRINCIPAL ACCOUNTABILITIES
- Seek supplier sources in open markets for the assigned purchase requests.
- Determine sourcing risks and screen suppliers based on a set of criteria; specifications, quality, performance, pricing, etc…
- Prepare Request for quotation (RFQ), tender documents and send out to shortlist suppliers.
- Propose the selected suppliers to management with appropriate analysis for decision making.
- Drafting contract/purchase order.
- Ensure required supplier data, contracts, POs, Price, etc. are accurate, complete and timely input in procurement’s database
- Expedite purchase order to make sure that goods or service to be delivered as per agreed delivery time in the contract/purchase order.
- Arrange transportation; coordinate with warehouse and requester to receive material/verify service completion.
- Make payment request for assigned purchase orders/contracts.
- Coordinate with requester to handle complaints and ensure problems/claims are solved properly.
- Monitor supplier performance based on results and inputs provided by end users, warehouse; communicate and arrange meetings with suppliers to find corrective actions as needed.
- Be a proactive coordinator between the company (all departments) & suppliers to have initiative that bring cost, quality and competitive advantages.
- The position is responsible for considering and ensuring the confidentiality of all works, documents and information received during the course of work performance with due diligence and not to disclose any confidential information to any third-party for any purpose that is related to the company’s business during and after the employment with SSIT.
- The position has the responsibility to read, acknowledge understanding, stay updated and set good example of compliance with the company’s policies stipulated in various regulations, guides and manuals.
- Other tasks as required by Procurement Supervisor and CFO.

CRITICAL QUALIFICATIONS/SKILLS/EXPERIENCE
- College degree preferably in business, accounting or mechanical/electrical engineering. Some formal exposure in engineering or engineering related discipline will be preferred.
- Requires at least three years of purchasing experience, preferably in shipping or transportation industry.
- Required knowledge: supply chain process, commercial law
- Fair English communication skills
- Required skills:
+ Ability to work independently, be pro-active, proven good sourcing skills, negotiation skills, effective oral and written communications skills
+ Strong computer skills, especially advanced proficiency with Microsoft Excel spreadsheets
- The incumbent requires a very high degree of ethical standards.

- Competitive package
- PA & Healthcare program
- Professional, dynamic working environment

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