Procurement Agent (Contract)

How to Apply: All candidates must be able to obtain and hold a Local security or Public trust clearance. Applicants must submit a Universal Application for Employment (DS-174: https://vn.usembassy.gov/wp-content/uploads/sites/40/2017/08/DS-174-form.pdf) which is available on Embassy’s Web Site.

To apply for this position, applicants should electronically (or otherwise) submit the documents listed below via email: HanoiHR[@]state.gov

Required Documents: Please provide the required documentation listed below with your application:
• DS-174
• Copy of Orders/Assignment Notification (or equivalent if you are AEFM / USEFM)
• Residency and/or Work Permit (If you are not Vietnamese Citizen)
• DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email or phone.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Salary: US$13,797.00 (annually)

Open-to: All Interested Applications/All Sources

Security Clearance Required: Local Security Certification or Public Trust

Duration Appointment: Indefinite subject to successful completion of probationary period.

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
- Composure and Integrity. To stay calm, poised, and effective in stressful or difficult situations; to be fair and honest.
- Cultural Adaptability. To work and communicate effectively and respectfully with others who are different (i.e. different gender, race, culture, sexual orientation, or religion); to recognize and respect differences.
- Change and Initiative. To accept change in the workplace; to accept work assignments and persist in their completion to a high standard.
- Experience and Motivation. To demonstrate knowledge and skills gained from previous experience; to express motivation for joining the United States Embassy, Consulate, or Mission.
- Information Integration and Resourcefulness. To absorb local and United States Government rules and regulation and apply them to work situations; to resolve problems using available resources and within the rules/regulations provided.
- Tactfulness. To speak and write respectfully as a representative of the United States Embassy, Consulate, or Mission.
- Planning and Organizing. To prioritize and order tasks effectively to maximize efficiency.
- Working With Others. To interact in a cooperative and harmonious way; to work effectively as a team player; to establish positive relationships.

Summary: The U.S. Mission in Hanoi is seeking an eligible and qualified applicant for the position of Procurement Agent (Contract) in its General Services Office (GSO).

The work schedule for this position is: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within 90 days of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Duties: Under the supervision of the Procurement Supervisor, incumbent of the position will handle all commercial and service contracts and perform the full range of contracting functions. The incumbent will manage post’s most complex contracts which include but are not limited to special contracts for construction, architect-engineer designs, performance-based contracts, and Indefinite Quantity Indefinite Delivery (IQID) contracts.

The incumbent will identify, negotiate for, and purchase from overseas and local vendors those supplies and services needed to support Embassy Hanoi and perform other duties as assigned.

* Qualifications and Evaluations
Education: A University degree in law, economics, business, finance, or administration is required.

* Requirements:
EXPERIENCE: Must have at least three of experience in procurement or contract administration, which is progressively more complicated in nature.

* JOB KNOWLEDGE: Must have
• Ability to understand and interpret Federal Acquisition Regulations (FAR), the Department of State Acquisitions Regulations (DOSAR) and corresponding Foreign Affairs Manual (FAM), Foreign affairs Handbooks (FAH), and Office of the Procurement Executive (OPE) regulations and guidance.
• Knowledge of local business and industry practices, trends, and pricing.

* Evaluations:
LANGUAGE: (This will be tested.)
• Level 3 (Good working knowledge) Speaking/Reading/Writing English is required.
• Level 4 (Fluent) Speaking/Reading/Writing Vietnamese is required.

*SKILLS AND ABILITIES: Must
• Have deep experience with contract management.
• Be customer-service oriented and be able to deal tactfully and effectively with a variety of local and overseas vendors and U.S. citizen clients.
• Be able to work as an effective team member and have exceptional interpersonal and negotiating skills.
• Have intermediate Microsoft Office skills and advanced Internet searching capabilities.
• Possess strong mathematical skills and be able to work within a budget.

* Qualifications: All applicants under consideration will be required to pass medical and security certifications.

* EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

* Benefits:
• Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Hanoi may receive a compensation package that may include health, separation, and other benefits.
• For EFMs, benefits should be discussed with the Human Resources Office.
• The pay plan is assigned at the time of the conditional offer letter by the HR Office.

* Other information:
• HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
• HIRING PREFERENCE ORDER:
(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*
(2) AEFM / USEFM
(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

* This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

* For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://vn.usembassy.gov/embassy-consulate/embassy-consulate-jobs/

Thank you for your application and your interest in working at the U.S. Mission in Hanoi.

- The pay plan is assigned at the time of the conditional offer letter by the HR Office
- A compensation package that may include health, separation, and other benefits
- For EFMs, benefits should be discussed with the Human Resources Office

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