Personal Secretary to Country President Cum Office Management

Key Responsibilities:

(1) Provide the Country President (CP) and possibly his direct reports, if required) with professional secretarial and administrative support, which requires broad and comprehensive experience, skill, and knowledge of the organization's policies and practices in his efforts to reach his targets and deliver on his/her country strategic goals.

(2) Over-see the general office administration to ensure a secured, safety and efficient workplace for all office staff.

Detailed Responsibilities:

1. Arrangement of meetings
• Manages CP’s calendar and schedules including coordinating meeting invitations/visits.
• Liaises with relevant individuals, external organizations etc to arrange meetings and prepare agendas
• Takes minutes of meetings.

2. Arrangement of Travelling
• Co-ordinates CP’s travel itineraries, and makes related arrangements such hotel booking, transportation, visa,

3. Reception
• Takes and relay accurate and timely messages from telephone callers, and answer queries when required
• Receives and directs visitors

4. Correspondences
• Drafts/types/translates/dispatches CP’s correspondences.
• Prepares/composes/initiates correspondence, memoranda, presentation material, and reports

5. Management of information
• Maintains a comprehensive filing system for CP.
• Collects/opens all mail addressed to CP.
• Opens/replies CP’s e-mails, when delegated

6. Claim of expenses
• Tabulates and retrieves CP’s official expenditures and claims
• Manages CP’s expenses versus budget.

7. Office administration:
Supervising the office administration team in providing an effective office administrative service in ensuring secured, safety and efficient workplaces for all Schneider Electric staff including overseeing the below administrative areas:
• Telephoning & reception
• Office utilities
• Office enter-exit system, general safety & security
• Office expenditure cost

Feel free to learn more about the Company by visiting and applying via the links below:

Our company website: https://www.se.com/ww/en/about-us/careers/why-schneider-electric.jsp
Our Fanpage: https://www.facebook.com/SchneiderElectricVN/
Life Is On Everywhere, for Everyone, and every Moment: -https://www.youtube.com/watch?v=VbldHPFltQQ

Education: University Degree, preferably in Business Administration, Law, Foreign Language

Working Experience: At least 5 years experience PA/secretarial experience at a senior level in international working environment

Business Understanding: The related industry, the understanding of company values & culture

Others (e.g. language skills, technical skills):

Good communication skills, both verbal and written English
Excellent organization and time management skills
Having high level of confidentiality, integrity and business ethics
High level of maturity to work with different senior stakeholders
Ability to work under pressure and tight deadlines
Good computer literacy, especially in MS Words, Excel and Power Point

Applications should be submitted before: 31 December 2019

- Attractive salary and incentive bonus to successful performers
- Premium Healthcare Plan and Flexible Benefits to self and dependents
- Career opportunities in an international business environment

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