Personal Assistant to General Manager (PA Pre-Opening)

We are looking for a motivated Individual to join an international team for the opening of a brand new luxury boutique resort in Song Cau, Phu Yen. The position will initially assist the executive team with the administration of the pre-opening process and will later cooperate with all department heads, to ensure smooth operation, under the guidance of the General/Resort Manager. The position will be initially based in Ho Chi Minh and then relocate to Phu Yen in line with project progress.


RESPONSIBILITIES AND MEANS
 Managing diaries and organising meetings and appointments, often controlling access to the General Manager.
 Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
 Receive and screen phone calls and redirect them when appropriate.
 Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
 To take down and transcribe the minutes of meetings such as Executive meeting.
 Handle confidential documents ensuring they remain secure.
 Ensure that the day-to-day administrative needs of the department are fulfilled.
 Responsible for rendering secretarial and clerical services for the General Manager as required.
 Make travel arrangements for Executive Office members (booking and arranging travel, transport and accommodation).
 To prepare respective schedules and reports that will be internally distributed or submitted to Head Office laid down by the General Manager.
 To prepare correspondence such as fax, letter, memo, complimentary voucher, etc.
 To maintain office supplies stock.
 To keep self-acquainted with the General Manager's activities in order to assist in discerning priorities.
 Managing databases and filing systems.
 To handle all contact listings such as Owner contacts, Hotel contacts, Guest contacts and Travel Agencies or Companies, etc.
 To perform special duties as required by the General Manager.

-Bachelors Degree in any discipline, preferably Hotel/Tourism Management or Business Management
-min 3-5 years work experience
-excellent communication skills
-proficient in use of MS office
-must be fluent in English & Vietnamese and will have preferably worked with an international company before
-must have very high level of integrity and be able to work independently
-self motivated, active and sociable

- competitive salary & benefits
- training & development opportunities in an international resort environment
- accomodation, meals, daily shuttle bus from Quy Nhon as well as other benefits are available

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