Personal Assistant to General Director/ Deputy General Director

PURPOSE
- Provides high level secretarial and administrative assistance to General Director (GD) and/or Deputy General Directo (DGD) including board activities, visitors, correspondence, appointments, travel and other types of activities.
- Assists, coordinates on special projects which are highly complex and involves creation and oversight of multifaceted teams.

PRINCIPAL ACCOUNTABILITIES
- Completes a broad variety of administrative tasks for the GD/DGD including: managing an extremely active calendar of appointments; completing expense reports and posting to the internal system; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Prepares/Drafts presentation slides, reports, analyses for meetings or other documents i.e. MC materials, minutes of meeting, notices, acknowledgement letters, … etc as required.
- Interprets in meetings and translates documents (English and Vietnamese)
- Arranges programs, events or conferences for the GD/DGD by procuring facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Acts as a custodian of GD/DGD documents and records.
- Directs preparation and filing of relevant legal documents including responsibility for providing legal documents requested by shareholders.
- Contacts embassies, ministries for visas, appointments and other government related contact work.
- Manages a variety of special projects for the GD/DGD, some of which may have organizational impact.
- Supports external-affair-related activities when applicable
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Works closely with Admin team to support GD/DGD for any relevant administrative works.
- Other tasks assigned by the GD/DGD from time to time.

- University degree is required
- Requires a minimum of 5 years of progressively more responsible secretarial work experience, preferably working for top level executives. Previous office management experience is preferred.
- A high level of understanding of office procedures is essential.
- A general understanding of basic accounting principles is essential.
- A general understanding of basic business practices is essential.
- Having excellent knowledge of English grammar, spelling and punctuation and basic math.
- Having basic organizational and planning skills, so that work flow is managed efficiently and accurately.
- Having a high level of proficiency in the use of MS Office, including Word, Excel, Power Point and other related applications.
- Having excellent communications skills, both verbal and written.
- Having excellent interpersonal skills, with the ability to interact with all levels of co-workers and individuals.
- Able to handle matters of company business with confidentiality and integrity.
- Able to be multi-task taker
- Well-organised, independent, timely & pro-active in carrying out duties.
- Must be able to exercise sound business judgment in order to establish priorities

- Competitive package
- PA insurance & Healthcare program
- Transportation

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