Personal Assistant to General Director Cum Office Administrator
Mức lương: Thỏa thuận
Đã hết hạn nộp hồ sơ - 157 lượt xem
Ngày cập nhật: 30/08/2019
Thông Tin Tuyển Dụng
Hình thức làm việc: Toàn thời gian
Chức vụ: Nhân viên
Ngành nghề: Hành chính/Văn phòng, Nhân sự, Pháp luật/Pháp lý
Mô tả công việc
*Reporting: General Director (GD)
Purpose
Primary function is to provide timely, efficient and high level of confidential support to the GD, from routine to complex secretarial, administrative, clerical and office duties, including verbal and written communications, business contacts, calendar, meetings, travel and special projects. The position requires diplomacy, discretion and understanding of the responsibilities, needs and priorities of the GD.
Secondary function is to plan, direct, coordinate and manage the overall administrative support within the Company.
Key Responsibilities
Includes but not limited to the following:
• Receive general direction from the GD and interacts with the Board of Directors, senior management, employees, clients, consultants, etc.
• Coordinate and prioritize the workflow and diary management of the GD as appropriate, screening telephone calls, enquiries, requests, and appointments.
• Manage the GD extensive calendar, sorting and filtering requests for the GD’s time while ensuring priorities are met in a timely manner.
• Coordinate the GD and his family’s travel program.
• Coordinate conference calls and meetings, including the logistical arrangements.
• Perform special projects as directed by the GD (or at own initiative), including the review, research, summarization or analysis of information.
• Produce, modifying and compile documents and presentations for internal and external use by the GD.
• Maintain efficient and retrievable filing system.
Administration
• Contact, coordinate and negotiate with car rental providers, hotels, travel agents on leasing of vehicle, making hotel & air ticket reservation as required.
• Responsible to arrange visa, resident card, accommodation for expat staff and visitors.
• Ensure office stationaries and supplies/consumables are ordered in a timely manner.
• Ensure safety and security of the office premise.
• Supervise staff – Receptionist, Driver and other Admin staff.
• Provide administrative guidance, assist and/or making recommendations as appropriate, to other administration staff within the Company in compliance with policies and procedures, use of equipment and forms, improvement in work flow, etc.
• Coordinate/assist to coordinate special events as required.
• Any other tasks that may be assigned from time to time to meet business.
Purpose
Primary function is to provide timely, efficient and high level of confidential support to the GD, from routine to complex secretarial, administrative, clerical and office duties, including verbal and written communications, business contacts, calendar, meetings, travel and special projects. The position requires diplomacy, discretion and understanding of the responsibilities, needs and priorities of the GD.
Secondary function is to plan, direct, coordinate and manage the overall administrative support within the Company.
Key Responsibilities
Includes but not limited to the following:
• Receive general direction from the GD and interacts with the Board of Directors, senior management, employees, clients, consultants, etc.
• Coordinate and prioritize the workflow and diary management of the GD as appropriate, screening telephone calls, enquiries, requests, and appointments.
• Manage the GD extensive calendar, sorting and filtering requests for the GD’s time while ensuring priorities are met in a timely manner.
• Coordinate the GD and his family’s travel program.
• Coordinate conference calls and meetings, including the logistical arrangements.
• Perform special projects as directed by the GD (or at own initiative), including the review, research, summarization or analysis of information.
• Produce, modifying and compile documents and presentations for internal and external use by the GD.
• Maintain efficient and retrievable filing system.
Administration
• Contact, coordinate and negotiate with car rental providers, hotels, travel agents on leasing of vehicle, making hotel & air ticket reservation as required.
• Responsible to arrange visa, resident card, accommodation for expat staff and visitors.
• Ensure office stationaries and supplies/consumables are ordered in a timely manner.
• Ensure safety and security of the office premise.
• Supervise staff – Receptionist, Driver and other Admin staff.
• Provide administrative guidance, assist and/or making recommendations as appropriate, to other administration staff within the Company in compliance with policies and procedures, use of equipment and forms, improvement in work flow, etc.
• Coordinate/assist to coordinate special events as required.
• Any other tasks that may be assigned from time to time to meet business.
Yêu cầu ứng viên
• Bachelor or higher with working experience in a similar role within a multinational company
• Excellent analytical skills with a high level attention to details
• Strong interpersonal and communication skills (verbal and written) in order to deal tactfully and effectively with internal/external contacts at all levels
• Organizational skills and ability to prioritize and coordinate work distribution
• Customer service mindset, sense of responsibility and honest
• High level of confidentiality, professional integrity and ethics
• Supervisory skills
• Proficiency in both oral & written English
• Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook, Visio
• Able to work under high pressure.
• Excellent analytical skills with a high level attention to details
• Strong interpersonal and communication skills (verbal and written) in order to deal tactfully and effectively with internal/external contacts at all levels
• Organizational skills and ability to prioritize and coordinate work distribution
• Customer service mindset, sense of responsibility and honest
• High level of confidentiality, professional integrity and ethics
• Supervisory skills
• Proficiency in both oral & written English
• Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook, Visio
• Able to work under high pressure.
Quyền lợi được hưởng
- Company 's Policy
Cách thức ứng tuyển
Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp
Giới thiệu về công ty
COLAS RAIL VIETNAM
R801, 8th floor Capital Tower, 109 Tran Hung Dao, Hoan Kiem, Hanoi
Người liên hệ: HR Department
R801, 8th floor Capital Tower, 109 Tran Hung Dao, Hoan Kiem, Hanoi
Người liên hệ: HR Department
Colas Rail Vietnam is a newly established company with head office in Hanoi downtown. It belongs to Colas Rail Group - a European and International leader in design, construction and maintenance of rail and guided-transport infrastructure. We play an active role in developing projects in the following areas: Permanent Way ...Chi tiết
Colas Rail Vietnam is a newly established company with head office in Hanoi downtown. It belongs to Colas Rail Group - a European and International leader in design, construction and maintenance of rail and guided-transport infrastructure. We play an active role in developing projects in the following areas: Permanent Way (slab track and ballasted), Electrification (sub-stations, overhead lines), Signalling, Control, Communications, Electrical and Power systems. Colas Rail today is one of the major players in the railway sector. The company offers all the necessary skills, from the conception and drawing board to construction, delivery and commissioning; for conventional to high-speed lines, tramways, metros, industrial sidings and multimodal depots. Our areas of competence are: Project management Construction, renewal and maintenance of the Permanent Way (Track) Electrification Signalling Safety systems Specialist projects Supplies Railway transport Ẩn chi tiết
Bạn đang xem tin việc làm Personal Assistant to General Director Cum Office Administrator trong ngành Hành chính/Văn phòng được tuyển dụng tại Hà Nội bởi COLAS RAIL VIETNAM. COLAS RAIL VIETNAM đang cần tuyển 0 người nhân sự với hình thức làm việc: Toàn thời gian cố định. Yêu cầu kinh nghiệm Không yêu cầu. Website tìm việc làm timviec24h.vn cập nhật tin Personal Assistant to General Director Cum Office Administrator cách đây lúc 29/09/2019 00:00:00. Người tìm việc lưu ý không nên đặt tiền cọc khi xin việc . Chúng tôi luôn cố gắng đưa tin tức tuyển dụng nhanh và chính xác nhất cho bạn.
COLAS RAIL VIETNAM
Địa chỉ: R801, 8th floor Capital Tower, 109 Tran Hung Dao, Hoan Kiem, Hanoi
Quy mô: 100-499 nhân viên