Personal Assistant to Director

1. Secretary
Coordinate and be mainly responsible for:

• Agenda organizing and managing appointments and meeting of the Chief L&C Officer;
• Taking notes and minutes of meetings of L&C division and inter-divisions;
• Preparing notes, presentations, and other documentations for the Chief L&C Officer and other members of L&C division upon requested;
• Checking and managing the approval process for internal documents;
• Supporting the communications within the L&C division as well as inter-divisions;
• Screening telephone calls, enquiries, and requests from other divisions and departments to L&C division;
• Collect and/or coordinate for the reports required from L&C divisions (as instructed by the Chief L&C Officer); and
• Other secretary tasks as assigned by the Chief L&C Officer.

2. Administration
Coordinate and be mainly responsible for all administrative works of L&C division, in particular:

• Tracking and monitoring the costs and expenses of L&C division (e.g., taxi, travel, accommodation, etc.,);
• Managing all the daily routine admin tasks of L&C division (e.g., stationary and office supplies management, newspaper arrangement, mails management, courier services, etc.);
• Processing all purchasing and payment activities for L&C division;
• Tracking and updating the organization chart and the functions and tasks of L&C division upon instructed by the Chief L&C Officer;
• Organizing and coordinating the team building activities, off-sites, team training, business trips and similar activities and events;
• Providing administrative supports and assistance to all members of L&C division; and
• Other administrative tasks as assigned by the Chief L&C Officer.

3. Others
Provide other general supports and assistance to other members of L&C division upon being requested by the Chief L&C Officer.

Education and skills:
University degree is preferred;
Law education background is preferred;
Advanced knowledge of MS Office tools;
Experience with budget planning and management; and
Excellent organizational skills.

Language skills:
Advanced English communication and writing skills; and
Excellent Vietnamese communication and writing skills.

Practical experience:
Experience in admin works is preferred.

What we offer:

Monthly salary + allowance
GRAS care for Individual
Full compulsory insurance package
15 Annual Leave/year
Company trip, Training
13th month salary & KPI bonus
Monthly salary + allowance
GRAS SAVOYE care for Individual
Full compulsory insurance package
15 Annual Leave/year
Company trip, Training
13th month salary & KPI bonus

- 13th month salary & KPI bonus
- GRAS SAVOYE care for Individual
- 15 Annual Leave/year

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