PA to Head of Primary

SAFER RECRUITMENT: The British Vietnamese International School, Hanoi is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including references from previous employers, in accordance with our recruitment policy. Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.

DUTIES & RESPONSIBILITIES
1. Assisting the Head of Primary in day-to-day administrative tasks, including maintaining of records; setting up and maintaining office filing systems; travel arrangements; taking meeting minutes; communicating with parents and personal assistance
2. Handling telephone calls, appointments, school calendar and events for Head of Primary and Primary Staff
3. Welcoming visitors to the Head’s office and Primary Section
4. Assisting the Head of Primary in the preparation of letters and documents
5. Responsible for translating and interpreting tasks in the Primary Section
6. Assisting Primary teaching staff as required, with school admin
7. Work with facilities to arrange school bus management for the Primary school
8. Keep a record of student awards on iSAMs and publish certificates when appropriate
9. Distribute termly Primary school reports and organise Parent Teacher conferences
10. Keep in touch with Parent Ambassadors for any comments and organise termly meeting between them and Head of Primary
11. Keep record of annual budget; create POs and Claims when needed.
12. Any other duties and projects that may be required by the Assistant Head of Primary, Head of primary, Principal and Business Director

 University Graduate
 Good command of English (both written and verbal)
 Demonstrated skills in assisting management in organizations and administration
 Strong communication, interpersonal and negotiation skills
 Experience working under high pressure, community and team work environments
 Familiarity with Microsoft Excel, Microsoft Office and business correspondence needs

- 13th salary, lunch allowance
- social insurance, health insurance, accident insurance 24/7, annual health check
- 20 days full paid leave per year

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