Operations Admin & Reporting Executive

Cai Mep International Terminal is looking for a highly competent and experienced Operations Admin & Reporting Executive who is accountable for the preparation of operational reports as well as other reports in close cooperation with other team/departments, balancing the priorities between connections, deadlines and required productivity levels, responsible for claim handling between CMIT and relevant stakeholders.

Tasks:

The Operations Admin & Reporting Executive will report to Chief Operating Officer within the Operations Department and based at the terminal located at Cai Mep, Tan Thanh district, Ba Ria-Vung Tau province. Some key tasks of the position include:
 Reporting function:
• Coordinate with Operations & other related Departments to prepare the following report: Operation Incentive, Operation performance, One Stream report, Company dashboard.
• Prepare ad-hoc reports for Senior Management Team.
• Coordinate with OPS teams to collect and prepare data supplying to B.I projects
 Claim handling function:
• Be responsible to ensure claim process with all claimants (Shipping Lines/ ICDs/ Customers) in terms of compensation or liability of cargo/container losses.
• Prepare monthly summary claim report to direct manager.
• Cooperate with DCFO to control & maintain the Terminal’s insurance policy & regulations regarding with the global renewal process required.
 OPS Admin Function:
• Check information of lashing/unlashing; Mooring/Unmooring; Deck controllers & Extra Service & confirm Stevedore Company for Red Invoice issuance.
• Check quantity and settle payments to some extra services of terminals (ex: cleaning and grading container service, repairing reefer/empty containers service, surveying service, stuffing & unsnuffing service ...) & confirm suppliers for Red Invoice issuance.
• Check information of vessels calling during the month escorted by escort police for Red Invoice issuance
• Work with Procurement Department, Financial Department for settling payment of our resource services requested by OPS department.

Therefore CMIT seeks:
An outgoing and strong communicator, with high sense of responsibility and great customer service skills. The candidates must be qualified, decisive, results orientated as well as be able to work well in a team and under pressure.

The ideal candidates have:

 A college or university degree in Logistics, Shipping, Operations Management, or related discipline.
 Excellent English speaking and writing skills
 Excellent Microsoft Office skills (especially Excel)
 Prefer at least two years of work experience in a container terminal, preferably with experience in Shipping Lines.
 Prefer in depth knowledge of berth planning process and related documentation.
 Requires some knowledge of accounting, billing, and associated documentation.
 Requires a high level of planning and organizational skills.
 Requires ability to use computerized vessel operation software system(s).
 Prefer familiarity with the strict implementation of international standards of safe working practices within marine, stevedoring and terminal operations

To the right candidates we offer an exciting and challenging position in an international and challenging environment where the candidate through commitment and performance will have great possibilities of personal development.

- PVI insurance for employee
- Transportation
- Meal

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