Office Manager

POSITION DESCRIPTION – OFFICE MANAGER
Working Place: Binh Duong New City
Transportation: Bus from AEON Mall to school

1. Enrolment Management

• Ensure all students are enrolled correctly in accordance with Company’s policy.
• Manage standard enrolment processing, check for completion and validity of documentation.
• Establish a personal file for each student and maintain records of all matters pertaining to the student. All files must be neatly labeled and categorized accordingly.
• Maintain accurate enrolment information and statistics and provide regular reports as required.
• Provide courteous and professional service, responding in an accurate and timely manner to all enrolment enquiries.
• Assist the Principal and Management as required on enrolment-related inquiries. To act as Translator / Interpreter when needed.

2. School Daily Operation

• Oversee the arrangement for meals and school bus.
• Monitor the cleanliness of the school.
• Oversee office administration staff for the purpose of scheduling work assignment and providing instruction or assistance in performing their function.
• Assist Principal in the transmission of information between the school and parents and vice versa.
• Arrange for parents visits and consultation.
• Control and manage school facilities and resources. Supervise record keeping and report on the inventory of school resources.

3. Maintain School Budget

• Maintain stationery and sundry items within the allocated budget.
• Implement the School’s Petty Cash Control System and keep all required records.
• Monitor the administrative process of expenditures to ensure that they remain within the budget.

4. Training

Mentor and train School Administrators / Cashier.

5. Other Tasks

• Provide administrative support to Principal in order to assist with the effective management of the School, including correspondence, reports, agendas, minutes etc.
• Ensure that follow up action is carried out in a timely manner to the satisfaction of the Principal.
• Undertake other tasks as and when assigned by the Immediate Superior and / or Management.
This Job Description is not limited to the duties / responsibilities described above and will be subject to changes to incorporate any duties / responsibilities to reflect the job scope / business requirements.

Bachelor or above in related field
Proficient in English (both Writing & Speaking)
At least 2 years in leadership role
Have knowledge in admin, facility are the must
Have knowledge in education, school operation are the plus

- 14 Annual Leave
- Accident Insurance
- Discount for tuition fee of children in International School

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