Office Assistant

IPS is a Swiss-based high-tech company having more than 25 years of successful cooperation with the customers from West and Northern Europe. We are specializing in tailor-made cloud-based solutions in areas of IoT, predictive analytics, BI, augmented reality, advanced visualization and mobile/web development. We are currently looking for an Office Assistant to help us to maintain the office operations, administration and finance in our HCMC and DN branches.

What will you do
• Handle administration of IPS in Vietnam
• Be main contact point in daily operations, support for our branch in HCMC
• Support of our branch in Da Nang’s operations
• Cooperate with CFO on financial operations and reporting
• Cooperate with external accountant on financial operations and payrolls
• Closely cooperate with HR Manager and Branch Manager/management
• Contact with suppliers, process invoices, prepare payments, maintain e-banking
• Support in organizing team events and company trips
• Support in travel operations

What you can expect
• Gain hands-on experience in a dynamic working environment
• Have responsible and challenging job
• Develop your career path
• Work in IT company working with high-tech technologies for international clients
• Regular performance reviews and yearly salary review
• Passionate colleagues who will support you in your growth
• Friendly team, open door policy, informal company culture

• At least 2 years’ experience in office management and administration
• Experience with financial operations and reporting, sense for details
• Good knowledge of Microsoft Office (Excel, Word, Outlook)
• Professional communication skills
• Efficiently speak, listen and write in English
• Focus on solutions, prioritise multiple tasks seamlessly
• Independence and reliability
• Positivity and enthusiasm in what you do, pro-active and creative attitude
• Occasional travelling to our branch in Da Nang
• Experience in international working environment or working with foreigners is advantage

What will be your benefits
• Brand new office in attractive location of Tân Bình District (Park IX building), paid motorbike parking
• Working in international environment with high quality standards and opportunity to grow as professional
• In-house English lessons with native English teachers
• 20 days off (annual leaves and days off), work-life balance
• Attractive salary with guaranteed 13th month salary
• Performance reviews and bonus based on company revenue, loyalty bonus
• Private health-insurance with annual health-checks
• Company events, trips etc.

Other information
• Workplace: HCMC, Vietnam
• Start date: December 2019 (or upon agreement)

- 13th salary, performance bonus, referral bonus, loyalty bonus
- Premium healthcare
- 20 days off

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