Office Administrator

** Primary Function and Scope of the Position
To provide overall support to Vietnam office, make sure the office operation smooth

** Major Responsibilities
Office admin:
1. Manage leasing contract, relocation, renovation, liaise with building management company
2. General office reception and management of main telephone line.
3. Purchase and manage office equipment and supplies
4. Visa application and visitor’s logistic arrangement
5. Document management: collect, chop and monitor operational documents
6. Organize local meeting or local activity as necessary
7. Other related admin or office management tasks assigned by site manager

HR:
1. Assist with people process, interview arrangement, on-board & exit procedure
2. HRIS maintain and contract, employee documents management
3. Handle local employees' HR related request
4. Assist HR manager to draft/update local HR Policy, employee handbook etc.
5. Other HR related things assigned by HR Manager

Finance:
1. Co-ordinate with transport vendors to provide monthly invoices and prepare expenses breakdown.
2. Process JDE entry of vendors invoice.
3. Review staff Travel & Living expenses monthly reports, comply with company policy.
4. Assist in customer Account Receivable collection.
5. Prepare company DECISION and Policy documents for approval.
6. Support yearly audit work at site.

• Formal Education: College’s degree
• College student in major of English, secretarial, administration or equivalent
• 2 years work experience in relevant position
• Fluent English both in oral & written
• Proficient MS office operation skills
• Good communication and interpersonal skills
• High energy level, flexible, customer focus and result-oriented
• Sense of responsibility and teamwork spirit

- According to company's policies

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