Office Administrator - 1 Year contract

A/ Internal/external meeting/ training/ workshop/ event arrangement

• Coordination of workshop & event, including hospitality programmes for external/internal customers and business partners
• Internal & external coordination of business trip with customers
• Internal/external team building activities
• Arrangement of internal/ external meetings

B/ Travel arrangement
• Booking air ticket, accommodation, transportation in compliance with company policy & practices
• Visa application & payment request (when required)
• Prepare travel / weekly report for Director levels

C/ Administrative Tasks

• SAP execution (PR, GR, payment follow up)
• Agendas and calendars management to ensure a good and efficient overview & planning. This includes setting up meetings, booking meeting rooms, arranging lunches, tea breaks, etc.
• Management of phone calls, correspondences & translation
• General administrative support including mailings, bills, gifts, handling errands etc.

Qualifications & Requirements

• Diploma or Bachelor Degree in relevant education
• 3 years of working experience in an Administration role in an FMCG organisation
• English language skills – good written and verbal communication
• Effective interpersonal skills, with an ability to interface with personnel at all levels
• Desire to thrive in a long-term executive support role
• Poised under pressure with excellent multi-tasking and problem-solving skills
• Highly organized and accurate, with meticulous attention to detail
• Calm demeanour, great attitude with a flexible, team-oriented approach

- follow company policy

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