Office Administrative Assistant

• Administrative work (50%)
 Listen and receive calls from internal and partner customers related to administrative works;
 Implement, monitor and process payments of company expense;
 Make transactions with the bank about payments;
 Booking air tickets and hotel for foreign experts and business travelers;
 Monitor and extend visa, do work permit, temporary residence card of foreigners;
 Prepare meeting rooms for internal meetings as well as welcome guests of the company;
 Monitor and make payments of office expense (electricity, water, telephone, internet, security fee, advance and gasoline for drivers, etc.);
 Monitor the issuance of phone cards for employees;
 Manage, monitor, remind the security department, cleaner to ensure the working areas are clean and tidy;
 Prepare necessary equipment, stationery, administrative documents;
 Management of assets and equipment;
 Management, counting and delivery of stationery, summary of stationery purchase request to prepare purchase request;
 In charge of the health examination schedule for employees;
 In charge of organizing events such as year-end party, annual company trip;
 Monitor and perform the recording and report of administrative expenses: build norms, periodic reports.

• Clerical work (20%)
 Receive and process official letters, papers and documents incoming and outgoing;
 Prepare documents and forms when requested;
 Translate documents and forms;
 Manage and organize all systems of official letters, papers, contracts and documents according to regulations;
 Arrange to print, scan, photocopy, notarize documents when needed;

 
• Administrative assistant of sale and logistic department (20%)
 Prepare contracts, send documents & track sales documents;
 Manage and filing sales and export documents;
 Booking DHL, send documents, send samples, check DHL charges on a monthly basis, make a monthly DHL payment request;
 Check the monthly transportation bill, making the payment request;
 Coordinate car with the transportation company to delivery and receipt of goods.

• Coordination work (10%)
 Coordinate and manage the use of cars, meeting rooms, equipment according to the company's regulations;
 Procurement of equipment and supplies (tea, coffee, drinking water, sanitary supplies) for the office;
 Prepare necessary working tools (computer, stationery, namecard) for new employees.

WORK LOCATION
Ho Chi Minh City: A1-26 Tan Phu, My Gia Quarter, Tan Phu Ward, District 7

REQUIREMENTS
 No experience required
 Agile, eager to learn, enthusiastic, active at work
 Ability to work independently and cooperate well
 Graduated from universities and colleges in administrative, accounting and business administration
 Foreign language skills: Basic English communication
 Informatics skills: Proficient in office computing (Word, Excel ...)


Contact information:
 HR department. Ho Chi Minh City: A1-26 Tan Phu, My Gia Quarter, Tan Phu Ward, District 7
 Send CV (English) via VietnamWorks

- Bonus by company's policies 13th Payment
- Social insurance, health insurance, unemployment insurance according to Company Laws
- Professional, dynamic working environment

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