Office Administration - Dalat Office

The main tasks of Office Administrator include:

• Administrative:
 Welcome and greet visitors, direct them to the meeting rooms
 Handle all incoming phone calls and transfer messages/ calls to the right recipients
 Maintain all office correspondence: Retrieve and sort incoming mail/ courier for distribution, as well as deliver outgoing mail and arrange for local/ international courier service
 Manage and schedule meeting room bookings and facilities e.g lunches & drinks
 Ensure that office is kept safe, tidy and clean at all times
 Manage the office (office supplies & maintenance, office storage, pantry supplies) ensuring that items are replenished in a timely manner
 Manage attendance and lunch request
 Manage the inputs, the budget and the quality of the office lunches.
 Handle small purchasing for the office (stationery, printing, ….)
 Make all travel arrangements for the Fresh Studio team members when they submit their travel plans
 Make all travel arrangements for important guests and clients of Fresh Studio when they visit the office
 Handle weekly articles collection and update contact list
 Arrange and apply for business visas, where applicable
 Organize Company events e.g. Monthly “Fresh Hour”, Christmas event, Year End Party, …
 Perform other administrative duties like filing, photocopying etc.
 Induct office tour for new employees

• Cashier:
 Settle payment for all administrative work e.g. electricity, water, phone, internet, viettel post, taxi, safety guard, office rental fee…
 Prepare cash forecast
 Prepare cashbook

• Other tasks as assigned

Education:
Minimum requirements
 BSc in Business Administration or Accounting

Experience:
 Having relevant experiences in office administration

Special Skills required:
 Skillful with all MS Office software
 Service oriented and result-driven
 Strong organizer
 Proactive and flexible
 Reliable and responsible
 Good personal communication skills

Language:
 Proficient in English and Vietnamese oral and written communication

- Allowance

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