Office Admin Executive
Mức lương: Thỏa thuận
Đã hết hạn nộp hồ sơ - 290 lượt xem
Ngày cập nhật: 20/12/2019
Thông Tin Tuyển Dụng
Hình thức làm việc: Toàn thời gian
Chức vụ: Nhân viên
Ngành nghề: Hành chính/Văn phòng, Nhân sự, Pháp luật/Pháp lý
Mô tả công việc
A. Overall Purpose of the Job
• Responsible for handling front office reception and administration duties
• To support all departments in the office.
B. Key Responsibilities
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage agendas/travel arrangements/appointments etc. for the upper management. Schedule meetings and conference rooms. Checking facilities in the meeting rooms. Take care visitors - serving drinks, arrange dinner/lunch.
• Manage phone calls and correspondence (e-mail, letters, packages etc.). Greet visitors and clients; direct them to the correct staff. Answer phones and transfer to the appropriate staff members. Take and distribute accurate messages. Coordinate messengers and the courier service. Deliver letters and documents. Receive and transfer postal parcel.
• Track stocks of office supplies and place orders when necessary. Ensure office equipment is properly maintained and serviced. Providing facility for all staff by contacting building and vendors, suppliers. Monitor and maintain office supplies (stationary, name card, water, electronic…). Observe and keep office area clean and tidy at all times.
• Serving staff and management travel in and out: Make a travel requisition form (TR form). Visa application for travelling oversea if requested. Air ticket booking - to check the flight schedule and quotation – once when the traveler confirms on her/his flight, need to get approval from their line managers and inform the travel agency to issue tickets. Hotel booking – based on the hotel list the company own the corporate rates with. Airport transfer to VIP – need to follow up carefully before each trip. Trip transportation to visitors. Tax invoice following. Company car management.
• Assist colleagues at Departments whenever necessary. Perform work related errands as well as the company events, activities as requested.
• Assist recruitment process such as giving test to candidates and control time of testing.
• Receive the company car booking from Dept. for business purpose. Priority should be given to S&M and MS Dept. Check driver calendar via outlook system – book into the system and inform the driver for trips.
• Create and update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned. Update and maintain databases such as mailing lists, office contact lists. Retrieve information when requested. Type documents, reports and correspondence. Maintain office filing and storage systems.
• Any other assignment.
• Responsible for handling front office reception and administration duties
• To support all departments in the office.
B. Key Responsibilities
• Coordinate office activities and operations to secure efficiency and compliance to company policies.
• Manage agendas/travel arrangements/appointments etc. for the upper management. Schedule meetings and conference rooms. Checking facilities in the meeting rooms. Take care visitors - serving drinks, arrange dinner/lunch.
• Manage phone calls and correspondence (e-mail, letters, packages etc.). Greet visitors and clients; direct them to the correct staff. Answer phones and transfer to the appropriate staff members. Take and distribute accurate messages. Coordinate messengers and the courier service. Deliver letters and documents. Receive and transfer postal parcel.
• Track stocks of office supplies and place orders when necessary. Ensure office equipment is properly maintained and serviced. Providing facility for all staff by contacting building and vendors, suppliers. Monitor and maintain office supplies (stationary, name card, water, electronic…). Observe and keep office area clean and tidy at all times.
• Serving staff and management travel in and out: Make a travel requisition form (TR form). Visa application for travelling oversea if requested. Air ticket booking - to check the flight schedule and quotation – once when the traveler confirms on her/his flight, need to get approval from their line managers and inform the travel agency to issue tickets. Hotel booking – based on the hotel list the company own the corporate rates with. Airport transfer to VIP – need to follow up carefully before each trip. Trip transportation to visitors. Tax invoice following. Company car management.
• Assist colleagues at Departments whenever necessary. Perform work related errands as well as the company events, activities as requested.
• Assist recruitment process such as giving test to candidates and control time of testing.
• Receive the company car booking from Dept. for business purpose. Priority should be given to S&M and MS Dept. Check driver calendar via outlook system – book into the system and inform the driver for trips.
• Create and update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned. Update and maintain databases such as mailing lists, office contact lists. Retrieve information when requested. Type documents, reports and correspondence. Maintain office filing and storage systems.
• Any other assignment.
Yêu cầu ứng viên
Required Competencies
• Knowledge of office procedures.
• Proven work experience as an Administrative Officer, Administrator, Receptionist or similar role.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Organization skills with a problem-solving attitude.
• Written and verbal communication skills
• Attention to detail.
• Communication and interpersonal abilities.
• Ability to multitask; service mind.
Required Work Experience
• Secretarial, Reception or Admin Experience would be advantage.
Required Qualifications
• Bachelor’s degree in any fields; additional qualifications in Office Administration are a plus
Required Languages
• Vietnamese and English language.
Travel / Rotation Requirements
• No Travel will be required.
• Knowledge of office procedures.
• Proven work experience as an Administrative Officer, Administrator, Receptionist or similar role.
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Organization skills with a problem-solving attitude.
• Written and verbal communication skills
• Attention to detail.
• Communication and interpersonal abilities.
• Ability to multitask; service mind.
Required Work Experience
• Secretarial, Reception or Admin Experience would be advantage.
Required Qualifications
• Bachelor’s degree in any fields; additional qualifications in Office Administration are a plus
Required Languages
• Vietnamese and English language.
Travel / Rotation Requirements
• No Travel will be required.
Quyền lợi được hưởng
- Under company's policy
Cách thức ứng tuyển
Hồ sơ theo yêu cầu của nhà tuyển dụng khi liên hệ trực tiếp
Giới thiệu về công ty
INTERNATIONAL SOS VIETNAM
Unit 708, Centre Point Building, 106 Nguyen Van Troi Street, Ward 8, Phu Nhuan Dist, HCMC
Người liên hệ: HR department
Unit 708, Centre Point Building, 106 Nguyen Van Troi Street, Ward 8, Phu Nhuan Dist, HCMC
Người liên hệ: HR department
About International SOS: International SOS (www.internationalsos.com) is the world’s leading medical and travel security risk services company. We care for clients across the globe, from more than 900 locations in 90 countries. Our expertise is unique: More than 11,000 employees are led by 1,400 doctors and 200 security specialists. Teams ...Chi tiết
About International SOS: International SOS (www.internationalsos.com) is the world’s leading medical and travel security risk services company. We care for clients across the globe, from more than 900 locations in 90 countries. Our expertise is unique: More than 11,000 employees are led by 1,400 doctors and 200 security specialists. Teams work night and day to protect our members. We pioneer a range of preventive programmes strengthened by our in-country expertise. We deliver unrivalled emergency assistance during critical illness, accident or civil unrest. About us in Vietnam: Established since 1989, International SOS in Vietnam has partnered with overseas multi-national corporations and private companies, to provide medical, and security assistance to their global workforce. Our offices in Vietnam are located in Ho Chi Minh City, in Vung Tau and in Hanoi; employing over 100 employees and more than half are medical professionals. We maintain a network of more than 550 credentialed providers in 63 provinces, including medical facilities, security professionals, travel and logistic providers. This complements our own resources on the ground to ensure we can co-ordinate assistance services. We currently support over 30 health centres and on-site medical services in-country, providing medical staffing, primary and emergency care support in remote locations and/or within cities. Our philosophy: We do everything we can to provide invaluable local knowledge and expertise on a global scale while offering all our clients truly personal service. Our tagline is an expression of this philosophy: Worldwide Reach, Human Touch. We help businesses operate globally by helping protect their employees to meet their Duty of Care. Through the provision of medical and travel security services, we look to help our clients demonstrate a 'Return on Prevention'- meeting ethical and fiscal concerns when looking after their workforce. Our Values: Passion, Expertise, Respect and Care. Awards and recognitions in Asia 2018, Global HR Excellence Awards, Diversity Impact Award It acknowledges organisations having implemented robust and successful programs for driving and sustaining gender diversity initiatives. Rewarded for our internal and external agenda focused on Global Market Place, Duty of Care, leveraging Global Talent Network, Workforce Effectiveness and Making Diversity our advantage. 2017, HRD Employer of Choice, Top Performing Company in the category of Career Progression International SOS was recognised as one of the top performing companies for our efforts in enabling employees to go onward and upward in their careers, whether through leadership programs, coaching and mentoring sessions, or going further to overhaul promotion policies and criteria. 2015, HR Asia, “Best Company to Work for in Asia” The award cites our positive work environment, employees who are willing to go the extra mile and high overall job satisfaction. ***International SOS Vietnam has been recognized as one of the Best Companies to Work for in Asia™ in 2018. This most prestigious award recognizing best companies to work for in Vietnam is organized by HR Asia Magazine, a publication of Business Media International. The Awards covers 8 markets across Asia, including Hong Kong, Singapore, Malaysia and Indonesia. Microsoft, Starbucks, and Unilever named among the past winners. Ẩn chi tiết
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INTERNATIONAL SOS VIETNAM
Địa chỉ: Unit 708, Centre Point Building, 106 Nguyen Van Troi Street, Ward 8, Phu Nhuan Dist, HCMC
Quy mô: 100-499 nhân viên
Việc làm tương tự
Office Admin Executive
Mức lương: Thỏa thuận | Hạn nộp hồ sơ: Đã hết hạn nộp hồ sơ