Middle Office Admin

Leader in the development and publishing of games, Gameloft® has established itself as one of the top innovators in its field since 2000. Gameloft creates games for all digital platforms, two of which are featured in the “Top 10 iOS Games by All-Time Worldwide Downloads” from App Annie. Gameloft operates its own established franchises such as Asphalt®, Order & Chaos, Modern Combat and Dungeon Hunter and also partners with major rights holders including Disney®, LEGO®, Universal, Illumination Entertainment, Marvel®, Hasbro®, Fox Digital Entertainment, Mattel® and Ferrari®. Gameloft distributes its games in over 100 countries and employs 4,600 people worldwide. Every month, 114 million unique users can be reached by advertisers in Gameloft games with Gameloft Advertising Solutions, a leading B2B offering dedicated to brands and agencies. Gameloft is a Vivendi company.


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In order to give our employees, the best power to build a closer community in a fun and fast-paced work
environment, Gameloft SEA is looking for a talented Middle Office Administrator!

As a part of Office Admin Department, you will report to OHM and/or Senior Office Admin. Your main missions will consist in:

• Closely assist the Office Admin team for any action, support, initiative, issue and suppliers or third parties’
negotiation / contact.
• Ensuring smooth administrative support for the entire office over 4,300 sqm, spread in 3 floors;
• Daily assisting our staff and follow up office expenses and payment;
• Knowledge of dealing with suppliers to provide the afore-mentioned administrative sup;
• Implementing other administrative tasks as needed and upon request;


Principal Accountabilities


1. Office Management

• In a teamwork, work with the OM, COM and HR teams to organize staff activities for emphasizing
a dynamic working place for everyone;
• Collaborate and support internal casual events for staff, aligned with COM/HR team calendar;
• Support OM team (1 Senior OA, 1 OA Assistant, 1 tea-lady, 1 technician) by ensuring that all
operations / processes are implemented according to Gameloft SEA policies and will run smoothly
afterward;
• Support office readiness by enforcing professional presentation/condition of facilities for the
whole office (work area, amphitheater, meeting rooms, pantry and patio)
• Follow up our Technician’s schedule for repair and maintenance of office equipment or service (air
conditioning; power, light, hygiene, safety, PCCC, etc.);
• Check on supplies, material and stationery with sufficient quantity, and monitor their use by
updating the lists of suppliers;
• Follow up suppliers, landlords or building management to provide best services / contract renewal
for any issues/operations with cost effectiveness;
• Work with the Senior OA to maintain procedures and policies (in accordance to our
regulations/standards) regarding office hygiene, maintenance services, safety and security; by
working with OA team or relevant service providers / authorities;
• Support the Senior OA for cash call per month and control office expenses;

2. Administrative services assistance for employees at every level:

• Coordinate travel booking for our staff management and visitors: eticket, accommodation, visa
etc ..;
• Collaborate and manage with the Senior OA – for any service of VISA, Work Permit and Resident
Cards for our expatriates (total ~60 cases);
• Provide cell phone bill support and taxi cards/ taxi vouchers to staff as requested by relevant HROM authority;
• Perform other ad hoc task when needed

3. Happiness Commitment!

• Work closely with the team to ensure an equal usage of our resources, creating more values and
impacts with existing, fewer and rationalized resources.
• Maintain via a teamwork, a dynamic, healthy and unify community by launching long-term
project or common cause;

• Minimum 2 years in office admin;
• Proficiency in MS Office (Word, Excel, ..) and computer experience;
• Native Vietnamese and excellent command of English (reading, writing, listening, speaking);
• Unparalleled flexibility with an open-minded and a complete accessibility;
• Multi-tasking and prioritizing multiple assignments;
• Good knowledge of general administration, principles and office protocol;
• Experience with events on/off sites;
• Strong communication and interpersonal skills via all means of communication including email, telephone,
correspondence and in person;
• Problem solving skills mindset;
• Proactive with a good sense of responsibility and teamwork spirit;
• Carefulness and accuracy at work;
• And of course, an uncontrolled optimism with a big touch of creativity;

If you are ready to be a Jedi, be PART of our amazing team!

Why join the Gameloft universe?

- Because you want to be part of an exceptional experience, within a company that is constantly growing!
- Because you want to work with talented people who are industry pioneers!
- Because you want to join a global company and meet great people around the world from all walks of life.
- Or, just because you’re looking for a great place to work!

What Gameloft Vietnam studio will offer you?

- Fun work experience with world prestigious game products
- Teamwork with game professionals
- Training and dynamic career growth
- Performance based reward and recognition
- Creative and friendly working environment
- Healthcare, sponsored clubs, enjoyable staff activities

We can’t wait to find our next great talent!

Please submit your CV, cover letter or portfolio (if applicable)
Please note that only selected candidates will be contacted and your CV will be saved in our files for a period of 6 months.
Want to know more? Please visit our Website: http://gameloft-sea.com/

- Creative workplace with international teams of talents
- Continuous learning and career growth
- Exciting challenges and rewarding recognitions

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